Facilities Manager - Savills Middle East

The Role

The Facilities Manager will manage a portfolio of buildings that will be a mix of residential and commercial and support the Department Head in managing a team of Property & Facilities Operational staff.

Key Responsibilities

• Responsible for the daytoday management of assets within our portfolio whether directly or via service providers.
• Ensure monthly client reports are prepared professionally and submitted on time using latest presentation techniques visuals and layouts that are clear and highly professional..
• Share expertise with colleagues coach to improve team abilities.
• Be willing to share oversight of the team as directed by the department head.
• Be a positive influence in team morale handling of difficult situations with colleagues clients and tenants.

• Manage KPIs of service providers and AMC deliverers and create monthly reporting for our landlords.
• Identify develop and assist with business development practices to bring in new clients and consultancy opportunities.
• Attend client meetings as needed and be able to provide detailed consultative reports on design new build and ageing property/property developments.
• Ensure regular site inspections are conducted analysing and identifying issues and providing researched recommendations to the Head of PM/FM and our landlords..
• Oversee Annual Maintenance Contractor performance prepare and issue RFPs Tender documents negotiate contract deliverables and pricing and ensure landlords properties are maintained to a high level.

• Prepare annual budgets for buildings under management for client review and approval.
• Enforce building regulations local community by laws and lease conditions are met whilst also being aware of legal and health & safety requirements.
• Ensure tenants adhere to the lease agreement terms and conditions in conjunction with Property Mangers.
• Oversee move in/move out reporting and fit out procedures making recommendations and improvements as beneficial to all.
• Follow corporate policies in relation to due diligence antimoney laundering and fraud.
• Work with the accounts team to manage supplier payments.
• Maintain accurate and comprehensive soft and hard copy records.

Skills Knowledge and Experience

• A minimum of 5 years experience in facilities management
• RICS qualification desirable but not essential or similar engineering/technical qualifications.
• Demonstrable skills at supervising a team working with diverse cultures and personalities.

• Good report writing skills and high level of written and verbal communication skills.
• Excellent communication coordination and organization skills
• Ability to work to targets and to have a proactive positive approach.
• Welldeveloped interpersonal and presentation skills
• Ability to work as a team member and to be flexible in accepting new responsibilities as the department grows.
• Computer literate with proficiency in using Microsoft Office applications i.e. Word PowerPoint and Excel
• Proficiency in facilities management software packages desirable
• Selfmotivated and ability to work autonomously as well as part of a team.
• Proactive in building relationships with colleagues and responsive and helpful to external clients
• Can deal with difficult situations within context of own function or specialism.