Executive Administrative Assistant

Key Responsibilities

• Provide highlevel administrative support to executives including managing and prioritizing their schedules travel arrangements and correspondence.
• Coordinate and facilitate executive meetings events and conferences ensuring all necessary materials and resources are available.
• Handle confidential and sensitive information with discretion and maintain strict confidentiality.
• Prepare and edit correspondence communications presentations and other documents.
• Act as the primary point of contact for internal and external stakeholders demonstrating professionalism and tact at all times.
• Conduct research compile data and prepare reports for executive review and decisionmaking.
• Manage special projects as assigned by the executives ensuring deadlines and objectives are met.
• Assist in the preparation and monitoring of budgets expense reports and financial documents.
• Coordinate and manage communication and workflow between executives departments and external partners.
• Organize and maintain executive files records and databases in a systematic and accessible manner.
• Proactively identify opportunities to improve administrative processes and implement solutions.
• Anticipate the needs of the executives and take proactive measures to ensure their efficiency and productivity.
• Handle adhoc administrative and operational tasks as requested by the executives.

Required Qualifications

• Bachelors degree in Business Administration Management or a related field.
• Proven experience (5 years) in an executive administrative support role within a corporate or professional setting.
• Excellent proficiency in Microsoft Office suite including Outlook Word Excel and PowerPoint.
• Outstanding organizational and time management skills with the ability to multitask and prioritize effectively.
• Exceptional verbal and written communication skills with a keen eye for detail and accuracy.
• Ability to maintain professionalism composure and confidentiality in highpressure and highstakes situations.
• Demonstrated problemsolving abilities and the capacity to make sound decisions under tight deadlines.
• Experience in coordinating travel arrangements logistics and itineraries for executives and senior management.
• Strong interpersonal skills and the ability to build effective relationships with diverse stakeholders.
• Proficiency in conducting research analyzing data and synthesizing information into comprehensive reports.
• Familiarity with budgeting financial reporting and expense management processes.
• Ability to adapt to dynamic work environments and rapidly changing priorities.
• Technological proficiency and willingness to learn new software and tools as required.
• Proactive attitude with a strong sense of ownership and accountability for assigned tasks and responsibilities.
• Knowledge of administrative best practices and a commitment to continuous improvement and professional development.

organization,communication,administrative,accountability,data,management