Administrative Officer
Administrative Officer
Posted on :
07-06-2024
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Job Description
Position Summary: The Administrative Officer plays a crucial role in ensuring the smooth and efficient operation of our client’s establishment by managing administrative tasks coordinating office activities and providing support to various departments. This position requires a proactive individual who can handle multiple responsibilities prioritize tasks and maintain a high level of accuracy and professionalism.
Key Responsibilities:
Qualifications:
Working Conditions:
Salary and Benefits:
- General Office Management:
- Oversee daily office operations to ensure a wellorganized and productive work environment.
- Manage office supplies and inventory ensuring availability and costeffectiveness.
- Coordinate maintenance and repairs of office equipment and facilities.
- Administrative Support:
- Provide administrative assistance to the management team including scheduling meetings preparing agendas and taking minutes.
- Handle correspondence including emails phone calls and mail and respond to inquiries in a timely manner.
- Prepare and edit documents reports and presentations as needed.
- Record Keeping and Documentation:
- Maintain accurate and uptodate records and files both electronic and physical including contracts invoices and employee records.
- Ensure compliance with company policies and procedures related to documentation and recordkeeping.
- Human Resources Support:
- Assist in HR functions such as recruitment onboarding and employee relations.
- Maintain and update employee records including attendance leave management and payroll support.
- Coordinate training and development activities for staff.
- Financial Administration:
- Support financial processes by preparing and processing invoices expense reports and purchase orders.
- Assist in budget tracking and financial reporting ensuring accuracy and timeliness.
- Handle petty cash and banking transactions as required.
- Customer Service:
- Serve as a point of contact for clients and visitors providing exceptional customer service and addressing inquiries or concerns.
- Assist in managing client accounts and follow up on outstanding payments or issues.
- Project Coordination:
- Support project management by coordinating logistics tracking project timelines and assisting with documentation.
- Liaise with suppliers contractors and other stakeholders to ensure project requirements are met.
- Compliance and Safety:
- Ensure compliance with health and safety regulations conducting regular checks and maintaining related records.
- Assist in implementing and monitoring workplace safety procedures and emergency protocols.
- IT and Technology Support:
- Coordinate with IT support to resolve technical issues and maintain office technology.
- Assist with the setup and maintenance of office software and systems.
- Events and Meetings:
- Plan and organize company events meetings and conferences including logistics catering and travel arrangements.
- Manage event budgets and provide postevent evaluations and reports.
- Education:
- Bachelor’s degree in Business Administration Management or a related field or equivalent experience.
- Experience:
- Minimum of 3 years of experience in an administrative role preferably within the construction or manufacturing industry.
- Experience in a premix concrete company or related field is an advantage.
- Skills:
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Proactive problemsolving skills and attention to detail.
- Attributes:
- High level of professionalism and integrity.
- Ability to work independently and as part of a team.
- Strong customer service orientation and interpersonal skills.
- Flexibility and adaptability in a fastpaced environment.
- Office environment with occasional visits to production sites.
- Standard work hours with potential for overtime based on business needs.
- Competitive salary commensurate with experience.
- Benefits package including health insurance retirement plans and paid time off.
- Opportunities for professional development and career advancement.
Employment Type
Full Time
Key Skills
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