Proposal Manager

Proposal Manager

About the Job:

We are seeking an experienced proposal manager to join our fastpaced and exciting team! We help set the bar for the industry and the ideal candidate will set the bar high by being motivated organized an outsidethebox thinker and will have excellent oral and written communication skills. The proposal manager is responsible for helping to lead proposal development for the firms largest and most complex pursuits across all office locations especially in new growth markets. The proposal manager will also be responsible for advising proposal coordinators on key pursuits throughout the entire proposal life cycle in response to certain strategic requests for proposals (RFPs). The proposal manager will assist in hiring onboarding and ongoing training and development of proposal coordinators.

The successful candidate should be experienced at leading proposal teams coordinating and managing proposal related meetings refining and following proposal processes and best practices with proving ability to create all necessary proposal related documents.

Responsibilities:

• Prepare/develop highquality architecture and engineering (A/E) proposals qualification documents and presentations for the companys highest profile/most complex proposal pursuits regardless of A/E discipline.
• Advise a team of proposal coordinators on key pursuits to help prepare highquality A/E proposals qualification documents and shortlist/interview presentations.
• Attend strategic kickoff meetings; work with proposal coordinators to compile necessary information to develop proposals presentations and qualifications and coordinate with other A/E teaming partners.
• Provide the team of proposal managers and proposal coordinators with additional quality control/quality assurance reviews of proposal deliverables as requested.
• Provide proposal reviews and QA/QC on key pursuits across the US to ensure the win strategy/theme critical success factors and differentiators are clearly articulated and to ensure proposal requirements are being met.
• Assist in the hiring onboarding training and mentorship of new staff and/or assist in the ongoing training of proposal coordinators. This includes regular coaching of our proposal team on proposal development best practices and our firms proposal process.
• Communicate with all levels (executives engineers architects project managers and technical staff).
• Meet tight deadlines and manage multiple tasks.
• Facilitate brainstorming/strategy meetings with key individuals to gather information and edit technical content.
• Research and maintain competitor analysis and market research.
• Identify key goals objectives or outcomes.
• Uphold company brand standards and maintain proposal standards.
• Seek continual refinement and improvement of existing processes and implement enhancements to improve efficiency and productivity.
• Manage proposal team assignments and workload distribution among the proposal team.
• Conduct regular competitor proposal peer reviews and document new ideas/trends to strengthen the firms future proposals.
• Attend proposal debriefs and seek regular client feedback on proposals to better inform the firms future proposal responses.
• Ensure lessons learned from client debriefs and other best practices are documented and shared across all members of the proposal team and other key staff within the organization to help clarify reasons why we win or lose.

Qualifications:

• Bachelors degree in Communications English Business Marketing Journalism or related degree.
• Proficient in Microsoft Office.
• Proficient in the use of Adobe Acrobat Software.
• Ability to work under pressure and meet tight deadlines.
• Excellent copywriting skills and should be able to rework technical content for a wider audience.
• Ability to build excellent working relationships to attain goals.
• Organized selfmotivated confident energetic and creative.
• Effectively communicate and make best use of interpersonal skills.
• Ability to deliver creative and innovative thoughts.
• Strong ability to multitask to sustain a number of projects at once.
• Ability to meet schedules organize complex material determine appropriate level of effort understand technical and professional servicerelated material and work with minimal supervision.

Preferred Qualifications:

• Five or more years of proposal development experience in the architecture engineering or construction industry.
• Five or more years of experience developing and submitting proposals to various agencies across the US including state departments of transportation.
• Proficient in the use of Deltek Vision.