Business Services Executive

Job title: Business Services Executive

Location: Truro

Duties include:

• Assisting the Business Services Manager
• To be the main point of contact for the Truro office also dealing with daily post deliveries organising office repairs fleet refurbs etc.
• Cover for other members of the Business Services team
• Assist in the smooth running of the Truro office
• Ensure the Truro office is kept clean and tidy by all staff
• Inbound and outbound calls
• Checking Shared Inboxes and action requests as required
• Booking Travel / Hotels for all NSI UK company wide
• Updating Credit Card spends with daily spends
• Online orders
• Maintaining records / updating systems
• Meet & greet visitors
• Formatting documents / reports
• Be the Compliance Champion for the Truro office Weekly fire alarm checks and update spreadsheet Weekly H&S checks and update spreadsheet

Check office stock levels and order when required:

• Stationery office and cleaning consumables
• Water bottles
• Printer cartridges
• Waste & recycling bags

Fleet assisting with the management and maintenance of the company wide Fleet (ranging from 120140 vehicles):

• Updating the Main Fleet Check System with any actions notes documents etc.
• Check all Fleet for any servicing / MOTs due the following month and get Drivers to book in
• Update all online Fleet accounts
• TFL
• Ringo
• Dartford tunnel
• Insurance
• Fuel Cards
• Monthly Mileage / CO2 reports
• Assisting in breakdowns issues etc.
• Ordering Fuel Cards / Sending PIN reminders
• Updating Big Change and Fleet Check with change of drivers or information
• Keeping track of Hires adding to Insurance and all online accounts
• Logging and allocating Company Pool Vehicles and keys
• Chasing / updating monthly Vehicle checks
• Organising delivery of vehicles
• Updating RYF Portal and licence checks
• Compiling various Fleet reports for other departments & HQ
• Escalating any issues to the Business Support Manager
• Any other Fleet related task as and when required

Mobile Phones ordering / issuing / updating spreadsheet and phone list & systems

Ordering PPE / workwear / ID cards
Stock check of Branded Clothing / PPE and ordering when necessary