Office Administrator

Office Manager/Administrator Romford 30000

• Manage and maintain the branchs filing systems for efficient document storage and retrieval.
  
• Accurately record and manage all office expenditures.
  
• Record manage and archive project contract documents ensuring compliance with company standards.
  
• Maintain internal and external audit standards including safety and best practices.
  
• Organize and manage external services such as:
  • Cleaning
    
  • Window cleaning
    
  • Recycling
    
  • Waste management
    
  • Boiler and air conditioning services
    
  • Photocopiers
    
  • Alarm systems
    
• Answer and handle telephone calls to the branch dealing with enquiries or directing calls promptly and courteously.
  
• Provide cover for the Office Administrator and Contracts Controller during holidays.
  
• Manage the Fleet Operator Recognition Scheme (FORS) requirements and ensure compliance.
  
• Assist in managing and chasing tender submittals.
  
• Record and report weekly branch deliverables.
  
• Ensure compliance with Section 106 requirements.
  
• Perform any other relevant duties as required.
  

Knowledge Qualifications and Experience:

• Proficiency in using a range of office software including email Microsoft Office spreadsheets internal systems and databases.
  
• Strong adaptability flexibility business awareness attention to detail initiative planning and organizing skills.
  
• General computer literacy.
  
• Experience with various aspects of administration as mentioned above.