Provide exceptional service within a legal office by greeting visitors assisting with incoming calls and performing administrative tasks as needed.
Hours: 8AM 5 PM (MF)
Type: TempEngage
- Perform administrative duties as necessary.
- Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners paralegals and legal administrative assistants with value added services.
- Meets and greets all visitors and employees to the firm providing them a professional welcome going above and beyond in their service approach.
- Schedules meeting rooms insuring that each conference room has the necessary supplies beverages video conferencing etc. before the clients meeting times.
- Answers all incoming telephone calls made to the firm by following firm phone etiquette expectations and ensuring communication at a professional level.
- Engages in company and community service events or firm initiatives philanthropies.
- Performs light clerical/admin asst duties: Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required.
- Prepares documents maintains files and calendars schedules appointments and meetings as required.
- Prepares legal documents and correspondence from draft or dictated text as required.
- Manages calendars and assists in meeting deadlines as required.
- Provides light housekeeping duties maintaining an organized work space.
- Provides value added services as approved by Site Manager/Supervisor.
- Builds professional relationships with clients as well as employees within the firm.
- Educates themselves on the firm culture the key people the roles of those key people and assimilates themselves into the culture.
- Maintain professional appearance and cleanliness of firm lobby.
- Orders supplies when necessary organize supply room supply closets etc.
- Performs light hospitality when necessary coffee water order food drinks.
- May be responsible for assisting with issuing and tracking customer property (ID badges cellular phones phone/address book Company directory etc.).
- Performs other duties as assigned.
Requirements
- Experience 13 yrs
- Ability to communicate via email
- Vaccination required
- Dress code is business professional
- Attention to detail
- Communication skills (verbal/writing)
- Multitasking skills
- Organizational skills
Benefits
Receptionist, Customer Service, Switchboard