Sr Legal Receptionist Switchboard

Provide exceptional service within a legal office by greeting visitors assisting with incoming calls and performing administrative tasks as needed.

• Perform administrative duties as necessary.
  
• Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners paralegals and legal administrative assistants with value added services.
  
• Meets and greets all visitors and employees to the firm providing them a professional welcome going above and beyond in their service approach.
  
• Schedules meeting rooms insuring that each conference room has the necessary supplies beverages video conferencing etc. before the clients meeting times.
  
• Answers all incoming telephone calls made to the firm by following firm phone etiquette expectations and ensuring communication at a professional level.
  
• Engages in company and community service events or firm initiatives philanthropies.
  
• Performs light clerical/admin asst duties: Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required.
  
• Prepares documents maintains files and calendars schedules appointments and meetings as required.
  
• Prepares legal documents and correspondence from draft or dictated text as required.
  
• Manages calendars and assists in meeting deadlines as required.
  
• Provides light housekeeping duties maintaining an organized work space.
  
• Provides value added services as approved by Site Manager/Supervisor.
  
• Builds professional relationships with clients as well as employees within the firm.
  
• Educates themselves on the firm culture the key people the roles of those key people and assimilates themselves into the culture.
  
• Maintain professional appearance and cleanliness of firm lobby.
  
• Orders supplies when necessary organize supply room supply closets etc.
  
• Performs light hospitality when necessary coffee water order food drinks.
  
• May be responsible for assisting with issuing and tracking customer property (ID badges cellular phones phone/address book Company directory etc.).
  
• Performs other duties as assigned.