Commercial Coordinator

Bombay is a curated collection of online and physical entertainment brands and upscale hospitality venues that are meticulously designed to elevate every aspect of the guest experience without a break in style service and satisfaction. With an exclusive soontobeopen inviteonly members Club a boutique Hotel a selection of restaurants bars a spa and a bakery all in the heart of Tallinn Bombay is dedicated to transforming the landscape of luxury VIP experiences.

Purpose of the role:

The Bombay Commercial Coordinatoris responsible for managing and organizing all the materials and resources that the sales retention service and marketing teams require to commercialize Bombay assets. The officer also provides general support to the department regarding bookkeeping and process management. This role is crucial for ensuring operation efficiency thereby contributing to the overall success of the sales and marketing strategy. Responsibilities include ensuring teams have uptodate and relevant information tools and resources to effectively position Bombays assets.

Key responsibilities:

• Innovate and think outsidethe box and be creative while finding scalable and efficient business and technical solutions for Bombay products and commercial unit daily operations.
• Maintain and build relationships with the Bombay Commercial unit and other Bombay key stakeholders.
• Assist CCO in following up on ongoing projects crossing departments. Optimize process efficiency.
• Track all sales materials (brochures samples promotional items etc.) and maintain an organized inventory system.
• Distribute materials to the departments within the commercial department as and when needed and ensure each request for updated information is managed according to specifications and deadlines.
• Maintain uptodate records of all materials and ensure all sales brochures and tools are accurate and current.
• Work closely with the Commercial department to understand their material needs. Liaise and communicate with other Bombay stakeholders to create new materials and manage efficient timescales.
• Ensure all materials meet company standards and brand guidelines. Conduct regular audits to maintain material quality. Think out of the box and be creative while finding scalable and efficient
• Assess and utilize all materials across brands to ensure optimal materials are used.

Key skills & experience:

• Minimum of 2 years of prior experience coordinating work in multiple functions such as sales customerrelated roles customer relationship management or marketing.
• Proficiency in managing and tracking multiple projects and resources effectively.
• Strong verbal and written communication skills to facilitate coordination between teams and ensure a clear understanding of needs.
• Attention to detail to maintain accuracy in inventory management and material distribution.
• Ability to anticipate and address issues related to material discrepancies.
• Strong organizational skills forwardthinking mindset and proactive approach.
• Effective prioritization and time management skills.
• Ability to work under pressure and meet challenging demands to ensure efficient and accurate timelines.
• Proficiency in English language skills.

Why join Bombay

Here at Bombay we redefine entertainment pushing boundaries to create a unique experience. Join our team and embark on a career where innovation meets luxury. Your future at Bombay is set to be as exceptional as the worldclass offerings we pride ourselves on.

We focus on your mental and physical wellbeing:

• We celebrate together. In addition to annual holiday a birthday day off paid vacation days to celebrate personal life achievements e.g. childs first school day marriage etc.
• Means to focus on your wellbeing via a monthly sports compensation with Stebby 3 health days per year private health insurance with Confido.
• Paid sickleave from the 2nd day.
• Generous learning & development package (personal development plan & trainings companywide knowledge sharing & trainings).
• Opportunity to invest in the Groups own venture fund Yolo Investments.
• Most legendary events and networking opportunities with colleagues.
• A comfortable and contemporary office in the heart of the city with plenty of fruits snacks drinks and good vibes.
• Free parking at the office.