Job id: 737788
Department: Administrative Assistant
Position: DOH
Location: 2 N Meridian St Indianapolis IN 46204
Duration: 5 Months
- Position is onsite Monday thru Friday 37.5hour week.
- Initial interview will be held via teams with inperson interviews required for 2nd interviews.
- Position will require occasional travel for meetings or admin. duties. Travel is reimbursable.
Purpose of Position/Summary:
- The incumbent works as a Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD) Rapid Response Team (RRT) and the Produce Safety Team.
- Under the supervision of the RRT/Produce Safety Program Manager this person acts as an assistant for the manager and all team members in order to complete duties efficiently.
The incumbent will:
- Provide a wide range of administrative assistance to two programs within the Food Protection Division.
- Act as a liaison between program or department administration state agencies and other stakeholders.
- Provide routine policy interpretation and related decisions to stakeholders.
Research and prepare various reports for manager. - Prepare and processes correspondence and verbally communicates with the public or other agency representatives.
- Directs incoming correspondence to the appropriate individual.
- Reviews and inspects incoming documents for accuracy completeness and to ensure compliance with applicable federal state and local rules and regulations. Obtains necessary approvals if needed.
- Provides technical guidance and composes manuals for agency personnel.
Coordinates clerical and administrative functions.
Other duties as assigned.
Required skills:
- High school diploma or equivalent
- 3 years full time experience performing administrative support bookkeeping office management or related experience.
- Ability to use Microsoft Office Suite (Word Excel PowerPoint Outlook)
- Prior experience analyzing procedures and policies and writing procedural manuals.
- Prior experience with researching and preparing departmental reports.
- Strong communication skills both written and verbal.
- Prior working experience in an assistant manager role in an office environment.