Service Manager

Job Summary

The Service Manager is first and foremost responsible for ensuring high quality craftsmanship is

being done in the field by helpers apprentices and technicians. The Service Manager is directly

in charge of the technician work force and should be the goto person for technical questions and personnel related matters. This position also requires engagement with the daytoday operations of the service schedule and logistics as supported by the dispatching team.

Supervisory Responsibilities

Dispatchers/Customer Service Representatives (CSR)

Commercial and Residential HVAC Technicians and Helpers

Hires and trains new employees.

Conducts performance evaluations that are timely and constructive.

Has authority for personnel actions.

Handles discipline and termination of employees as needed and in accordance with

company policy.

Duties/Responsibilities

Supervises and coordinates the operations maintenance and service repairs on heating

ventilating and air conditioning systems.

Oversees the installation of new units and replacement parts and ensures work is

completed according to company specifications and established safety guidelines.

Trains and supports employees to achieve a zerodefect goal and tracks callback and

warranty issues.

Reviews establishes and trains to the Paragon standards.

May authorize equipment purchases and repair parts.

Plans monitors and manages the daily service activities of technicians dispatchers and

CSRs in the performance of their jobs.

Tracks service progress timing costs and pricing of all ongoing jobs for the day

Supports technicians in the field with training and technical advice as needed.

Provides support for technicians during oncall hours coordinate with answering service

as needed.

Determines daily workflow and scheduling.

Monitors and supports the daily dispatching effort and customer service functions.

Works with technicians to create job estimates.

Obtains price quotes from vendors as needed.

Reviews and approves invoices for material purchases related to Service activities.

Calculates/verifies commissions on new equipment installations.

Coordinates and works with the procurement team to order and track materials requested

by service technicians.

Tracks and manages supply and tool inventory for vehicles and shop.

Evaluates current and proposed operational systems and procedure and implements

changes as necessary.

Prepares reports and audits to monitor and improve operations effectiveness

Assists with budget preparations for the operations.

Contributes and assists with or prepares and updates operations manuals policies

processes and procedures and monitors and ensures compliance.

Responsible for promoting and implementing the Companys safety program/rules

training and investigation as needed.

Performs other related duties as required.

Required Skills/Abilities

Extensive knowledge of Commercial and Residential HVAC service and installation work (field experience preferred).

System design and design/build experience.

Boiler experience.

Excellent managerial and supervisory skills.

Understanding of and ability to adhere to generally accepted safety principles/standards.

Excellent verbal and written communication skills.

Ability to analyze information and multitask and excellent organizational skills.

Proficient in Microsoft Office Suite or similar software.

Service Fusion experience (preferred).

Education/Experience

Minimum of five years of experience in technical services dispatching/customer service related position (industry experience preferred).

Minimum of High School Diploma.

May be required to complete an apprenticeship and or formal training in the area of

specialty.

Physical Requirements

Must be able to drive a company service van from time to time.

Prolonged periods sitting at a desk and working on a computer.

Understanding of and ability to adhere to generally accepted accounting principles.

Must be able to lift 50 pounds at a time.