Operations Coordinator

Job Title: Operations Coordinator

Job Grade: Grade 4

Department: Finance & Operations

Unit: Operations

Reports Directly To: Senior Operations Coordinator

Works directly with: Program Teams Operations Team Finance Team

Our client is seeking an Operations Coordinator to join their team and contribute to the efficient logistics implementation and smooth running of program field activities.

Main Responsibilities:

Travel Logistics:

• Support program coordinators and managers with travel logistics.
  
• Ensure timely submission of reports after meetings and conferences.
  
• Manage arrangements and bookings for local and international travel.
  
• Develop relationships with service providers for logistical efficiency.
  
• Handle complaints and feedback promptly and appropriately.
  

Training Supplies Purchases & Inventory:

• Coordinate training inventory supplies and purchases.
  
• Ensure timely delivery of orders and handle invoices.
  
• Assist in evaluation reports of suppliers and drafting agreements.
  
• Coordinate distribution of training materials.
  

Operational Systems and Process Improvements:

• Work with staff to improve departmental policies and procedures.
  
• Monitor and propose mitigation of potential risks.
  
• Collaborate on activity plans and procedures for efficient support.
  

Key Performance Areas:

• Maintain professionalism and uphold the organization mission.
  
• Share weekly accommodations and logistics plans.
  
• Ensure all travel requests are approved before processing.
  
• Submit accurate quarterly inventory reports.
  
• Conduct quarterly refresher training sessions.
  

Requirements

Qualifications and Skills:

• Bachelor s degree in relevant field.
  
• Professional diploma in purchasing and supply management (CIPS 4 and above).
  
• 35 years of experience in private sector/nonprofit organizations.
  
• Membership with KISM or related professional bodies.
  
• Strong communication organization and problemsolving skills.
  

How to Apply: Interested candidates should submit their resume