Facilities Coordinator

Location: Doha - Qatar Job Purpose: The purpose of this position is to provide assistance to the facility management team to ensure the successful completion of client facility needs. Key Tasks & Responsibilities: • Understand, anticipate and deliver customer (internal and external) needs while building effective relationships. • Positively respond to both our internal and external customers through effective communication and personal accessibility. • Ensuring that sales invoices are raised in a correct and timely manner. • Ensuring that Extra Works jobs are raised, billed and closed in a timely manner at the correct gross margin. • Raising purchase orders in line with company requirements. • Assisting the Contract Manager in the management of WIP and debt. • Understanding the contract, including scope and terms & conditions. • Assisting the Facilities Manager in ensuring compliance with Health & Safety requirements, including H&S reporting and promoting a safe working environment. • Management of helpdesk and asset management systems • Maintaining on site personnel records including training matrixes, holiday and sickness records and timesheets • Assist with monthly Client reporting • Working with the Facilities manager to help improve the financial standards of the contract that are measured against monthly key performance indicators • Perform with an understanding of business requirements and changes and ensuring continuous improvement. • Issuing of FM Agreement to Suppliers and Cost negotiation of supplier cost and savings • Sub-contractor performance review and Full understanding of contract scope Education, Experience & Skills • Bachelors Degree / Graduate in Maths and English or equivalent • 3 years’ experience in a similar role. • Previous experience of a customer-facing role using operating systems • Some financial / accounting experience would be an advantage • Must demonstrate a strong sense of customer focus. • Excellent verbal, and good basic standard of written, communication skills. • Self-motivated and systematic. • Results/ task orientated, attention to detail and accuracy. • Excellent time management and organisational skills. • Ability to work as part of a team, as well as independently Please Note: All details are provided for guidance only; they do not necessarily limit the responsibilities and accountabilities of the job. Full details of employment terms are provided within offers of employment, and appropriate policies within the Company.