Front Desk - Administrative Assistant

Our recruitment agency specialized in sourcing highquality talent is currently seeking a Front Desk / Office Manager for a prestigious client in the banking sector. This role is critical for ensuring impeccable client experience and supporting daily operations of our client.

Responsibilities

As a Front Desk / Office Manager your main duties will include:

• Ensuring the reception and client areas are always professionally presented.
• Handling incoming calls: answering screening and providing basic information.
• Serving visitors by greeting welcoming directing and announcing them appropriately.
• Booking and managing meeting rooms ensuring all necessary equipment and supplies are available and clearing the rooms after each meeting.
• Regularly monitoring the functionality of IT equipment and consumables (paper for printers/fax).
• Participating in the management and inventory control of office supplies.
• Managing the receipt sorting distribution and dispatch of daily mail and deliveries.
• Assisting with the organization of internal events.
• Providing occasional support to Executive Assistants: filing archiving documents preparing documents using MS Office.

Profile Required

• Fluent in French and very proficient in English.
• Previous experience in a similar role ideally in a corporate environment.
• Professional and smart presentation representing the company in an exemplary manner.
• Ability to maintain confidentiality handle phone calls with professionalism tact and persistence.
• Capable of appropriately interacting with all levels of personnel including CEOs and VIPs.
• Absolute attention to detail organized and rigorous proactive and solutionoriented.
• Good team player with a flexible attitude towards working hours.

Salary & Benefits

• Fulltime permanent contract.
• Competitive salary.
• Working hours: from 8:00 am to 6:00 pm with shifts shared between two receptionists. The official working week is 37h30.
• Competitive benefits package including lunch vouchers health insurance group insurance etc.
• Opportunity to work in a qualityoriented corporate environment in nice offices located in the center of Brussels.