Executive Assistant

• Organize and prepare for meetings.
  
• Coordinate travel arrangements.
  
• Provide daily support to the CEO and CFO.
  
• Responsible for general office administration.
  
• Manage boardroom bookings.
  
• Coordinate office events.
  

• Ensure accurate and complete minutes of meetings held including but not limited to BoardEXCO and OPCO meetings of the Company.
  
• Organize and prepare for meetings including gathering documents and attending to logistics of meetings.
  
• Assist in the preparation and distribution of meeting agendas and materials.
  
• Coordinate travel arrangements.
  
• Maintain a travel workbook listing bookings made and costs incurred to date per cost center.
  
• Complete a variety of special projects including creating PowerPoint presentations financial spreadsheets special reports and agenda material.
  
• Arrange meetings as requested by the CEO or CFO
  
• Manage and maintain executive schedules including scheduling travel and conferences making appointments and making changes to appointments.
  
• Answering and directing calls to appropriate executives and parties taking messages.
  
• Ensure the completion of quarterly board packs and distribution thereof.
  
• Follow up with various department heads on reports and ensure that reports are submitted on time.
  
• Responsible for general office administration.
  
• Main contact person for any matters pertaining to the office building.
  
• Corporate property inspections and address maintenance issues promptly.
  
• Work closely with vendors and maintenance teams to ensure property upkeep.
  
• Manage boardroom bookings.
  
• Ensure boardrooms are maintained in terms of cleanliness and refreshments for meetings.
  
• Other additional and/or alternative duties as assigned from time to time including supporting other departments or Executives as needed.
  
• Coordinate and arrange office events.
  

Requirements

• BCOM in Administration.
  
• Excellent Interpersonal skills.
  
• Excellent communication skills (written &verbal)
  
• High attention to detail.
  
• Staff Management.
  
• Strong planning and administration skills.
  
• Work unsupervised selfstarter.