Executive Assistant

Job Title: Executive Assistant
Location: Remote (PST Timezone)
Working Schedule: Monday Friday 09:00 AM to 06:00 PM PST

Job Description:

Were a dynamic company with a global presence seeking a talented individual to provide highlevel executive support to our team of 34 executives. As part of our administrative support team youll play a crucial role in ensuring smooth operations and facilitating the success of our leadership team.

Key Responsibilities:

• Calendar Management: Coordinate and maintain calendars for our executives ensuring meetings and appointments are efficiently scheduled.
• Travel Arrangements: Handle all travel logistics including booking flights accommodations and transportation to ensure seamless travel experiences.
• Communication Coordination: Facilitate communication among team members and external partners leveraging tools like Microsoft Teams GSuite and Zoom for efficient collaboration.
• Administrative Support: Provide general administrative assistance such as drafting correspondence preparing documents and organizing files to support daytoday operations.

Requirements:

• Proficiency in Microsoft Teams GSuite Zoom and MS Word: Ability to navigate and utilize these software tools effectively.
• Exceptional Organizational Skills: Strong ability to prioritize tasks manage multiple calendars and coordinate complex travel itineraries.
• Attention to Detail: Meticulous attention to detail to ensure accuracy in scheduling and travel arrangements.
• Excellent Communication Skills: Clear and professional communication skills both written and verbal to interact with executives and stakeholders at all levels.
• Adaptability and Flexibility: Ability to adapt to changing priorities and work effectively in a fastpaced environment.

Nice to haves:

• A proactive and solutionoriented mindset
• Strong interpersonal skills and a positive attitude
• The ability to maintain confidentiality and handle sensitive information with discretion
• A commitment to delivering highquality work and exceeding expectations

Remote Work :

No