Executive Assisstant

Job Title: Executive Assistant

Location: Mississauga ON

Key Responsibilities:

• Support the President and COO by managing their calendar scheduling meetings and making travel arrangements.
• Draft format and distribute correspondence memos reports and presentations in both French and English.
• Plan and promote office events meetings and conferences.
• Oversee special projects and track progress towards company goals.
• Provide administrative support to ensure the offices efficient operation.
• Manage company social media MailChimp and website.
• Assist team members with questions and issues.
• Prepare monthly quarterly and annual reports for management.
• Assist in recruiting and prospecting activities to support national growth.
• Build productive relationships with team members.
• Update internal documents related to business processes and procedures.
• Provide backup for Inventory Management.
• Handle other administrative and clerical tasks as assigned.

Qualifications:

• 35 years of experience as an Office Administrator.
• Proficiency in Microsoft Office (Word PowerPoint Excel and Outlook) and Adobe Acrobat.
• Fluent in both French and English with excellent written and verbal communication skills in both languages.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in work.
• Flexibility to adapt to changing priorities and tasks.
• Prior experience in managing social media platforms and website maintenance is an asset.