Senior Executive Secretary

Responsibilities:

Strategic:

• with the corporation’s strategic objectives and key desired outcomes
• organizational values of fairness, respect, empowerment, and collaboration in all day-to-day operations

Financial:

• analyze financial requirements for the department and prepare the budget
• track and report adherence to the approved department budget and timely highlight the deviations to ensure that corrective action is taken.

Operations:

• Organize and schedule appointments and meetings and minuting where required
• Filter/handle telephone calls and deal with enquiries/complaints of a routine nature and respond in a timely manner
• Provision of efficient and effective typing of executive and customer correspondence
• Performance of standard office procedures including scheduling appointments, processing mail, answering telephones and ordering supplies
• Maintenance of an efficient and effective filing system
• Produce either from dictation or manuscript drafts, accurate and well-presented correspondence, notes or any other required documentation which may include matters of confidential nature
• Compile letters/memoranda from brief verbal instructions
• Receive, record, and dispatch all incoming and outgoing correspondence
• Provide administrative assistance and arrange accommodation and travel formalities to visitors
• Carry out routine office administration, maintain adequate supplies of stationery and ensure regular servicing of office equipment.
• Carry out any other duties required such as: (Attend meetings and record minutes, Assist in the preparation/consolidation of budget and its maintenance and entertaining guests and social activity arrangements)
• Providing direct support for the Management team as required.

People:

• ownership for attending the trainings as per the plan
• ownership for completing PMR process, employee engagement surveys in time
• share the knowledge and understanding of the telecom industry and business trends
• and build a healthy work environment within the team. Provide support in resolving work related / other concerns in an effective manner

Qualifications:

Bachelor’s degree

Experience:

5 years of relevant experience in stakeholder management and business administration or equivalent work experience.