Home Administrator - CC

Home Administrator

Who are we:

Curaa is a familyrun communitydriven care provider with awardwinning homes and a compassionate team that provides personcentred care. Having launched in 2019 Curaa has grown its footprint across the South and Southwest of England and plans to continue on this journey in the future.

We are committed to delivering the highest standard of care and ensuring the wellbeing and happiness of our residents. As part of our dedication to excellence we are seeking a passionate and experienced Home Administrator to join our team.

The successful applicant will:

• Organising office operations and procedures controlling correspondence scanning files designing filing systems reviewing and approving supply requisitions and assigning and monitoring clerical functions.
  

• Approve staff timesheet.
  

• Make sure that our team get paid accurately and on time.
  

• Create and maintain staff and resident files. You ll do checks and references.
  

• Help make sure that the staff training matrix is maintained.
  

• Record and monitor annual leave sickness trackers etc
  

• Process preadmission admission and discharge documents etc.
  

• Follow up and monitor any enquiries for potential new residents
  

• Prepare contracts and invoices for new residents plus process fees.
  

• Process cash and cheques promptly.
  

• Prepare a weekly list of outstanding monies.
  

• Make sure that our orders from suppliers are received and correct.
  

• Support the centralised sales purchase ledger finance and payroll input systems.
  

• Manage each resident s personal float and our petty cash.
  

• Process invoices and enter them into a ledger.
  

• Prepare banking for residents fees lunch money cheque exchanges etc.
  

• Carry out monthly cheque banking and cash book analysis.
  

• Carry out any other financial tasks needed to support our Home.
  

• Ensure our computer systems are maintained via Microsoft Office.
  

• Support meetings making sure they run smoothly and that minutes are kept.
  

• Deal with any queries efficiently.
  

• Develop and maintain good filing systems.
  

• Assist with producing reports and statistics.
  

• Make sure that regular returns are completed on time.
  

• Book medical appointments for residents and manage staff diaries.
  

• Liaise with relatives.
  

• Keep accurate records.
  

• Be professional welcome and friendly to visitors and residents and through telephone/email as the first contact for all those to reach out to the home and deal with all kinds of enquires.
  

• Be capable of using Microsoft Teams and other Microsoft apps.
  

• Support the Managers with administrative duties help with clerical fillings and work with deadlines.
  

• Deal with all mail be it for the residents staff or the home. Make DBS checks and require references for new staff.
  

• Work with the Head Office Administrator and HR department on recruitment.
  

What we are looking for:

This role is an exciting opportunity for a current Administrator looking to develop more managerial skills or an experienced candidate looking for a returntowork role. Someone who can deliver a level of care that truly comes from the heart making sure our residents never lose their dignity or sense of individuality as you get involved in general activities within the Care Home. And whether you are helping someone with limited mobility to learn to use an aid or offering emotional support to a confused or distressed resident you will always have their wellbeing in mind above anything else.