- Knowledge and Observance of Company HSE policy, rules and procedures
- Participation to HSE activities and global improvement (e.g. referential, reporting, REX, audits, trainings, HSE action plans…)
Under the supervision of the Lead, Accounts:
Invoice processing:
- Comply to Purchase to Pay process for tasks related to AP activities.
- Verification, processing and timely settlement of incoming invoices and expense claims;
- Review of received invoices for accuracy and supporting documents
- Perform preliminary checks on invoices such as currency, dates, external commitment doc (PO, LPO, Call Off).
- Scanning of invoices and loading in ERP system (SAP-PALM)
- Initiating validation workflow (depending on doc type : ex invoice, expense claim…)
- Processing booking of invoices : last review of the invoice before posting in the system
- Ensuring that invoices are processed promptly to ensure payment within agreed supplier payment terms.
- Ensuring credit notes - when applicable- are received from suppliers promptly.
- Ensure non-compliant invoices are rejected and information provided to vendor in order to take corrective actions.
- Monitoring and chase up rejected invoices for re-submission.
- Prepare debit balances / aged creditors and propose corrective action to team leader in order to solve pending transactions.
- Taking phone calls from suppliers and deal with queries as they arise, ensuring satisfactory conclusion for the supplier.
- Daily and timely follow-up and clearing of all issues received through accounts payable generic email.
- Setting-up and maintaining supplier accounts, in accordance with company procedures including reconciling supplier statements and resolving differences.
- Liaising directly with supervisor and Lead Accounts Payable, departments and budget holders to resolve any issues.
- Ensure efficient communication with Cost Control, Contracts and Procurement and Technical department on relevant issues
- Prepare internal invoices when required