Administrative and Tender Executive - 31099

• Manage office operations by handling incoming calls emails and correspondence.
• Coordinate meetings and appointments for team members.
• Maintain and organize files documents and records both in physical and electronic formats.
• Assist in preparing reports and other materials as needed.

• Monitor tender opportunities from various sources and ensure timely submission of proposals.
• Review tender documents thoroughly to understand requirements and deadlines.
• Collaborate with relevant departments to gather necessary information and documents for tender submissions.
• Prepare and compile tender documents ensuring accuracy and compliance with specifications.
• Coordinate with vendors suppliers and subcontractors during the tender process.
• Maintain tender databases and records for future reference and analysis.

• Ensure all administrative and tenderrelated documentation is accurately maintained and archived.
• Facilitate communication between internal teams external stakeholders and clients as required.
• Serve as a point of contact for inquiries related to administrative matters and tender submissions.
• Liaise with procurement legal and finance departments to ensure smooth tender processes and contract negotiations.
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Education/Experience

• Bachelor s degree in business administration Management or related field.
• Proven experience in administrative support roles preferably in a corporate environment.
• Familiarity with tender processes and documentation is highly desirable.
• Excellent communication skills both written and verbal.
• Strong organizational and timemanagement abilities.
• Proficiency in MS Office applications (Word Excel PowerPoint).
• Attention to detail and ability to multitask effectively.
• Team player with a proactive attitude and willingness to learn.

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