Admin Specialist
Posted on :
04-07-2024
Employer Active
1 Vacancy
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Job Description
- Schedule of appointments as determined by priority
- Maintain all files, confidential records.
- Coordinate travel schedules, arranging meetings and teleconferences
- Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports.
- Be responsible for all incoming and outgoing mail and correspondence including but not limited to faxes, courier deliveries, etc.
- May be responsible for taking and distributing internal meeting minutes.
- Provide relevant data, information, and back-up support materials to assist manager with day to day operations, as requested.
- May track a variety of department and/or employee data and complete regularly scheduled reports by required due date.
- Assist in preparation, obtain appropriate departmental signatures, track and follow up on various personnel actions to include candidate requisition forms for open positions, , employee leaves, promotions, etc
- Assist in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving both internal and external clients, departments and companies as required.
- May be responsible for the submission of staff expense reports in a timely manner.
- May be responsible for the coordination and planning of facility needs (space, equipment, etc.)
- When manager is on travel or out of office may respond to routine items and forward urgent issues to appropriate individuals.
- Interact with vendors, Accounts Receivable, Purchasing and Finance to research and properly code invoices for payment.
- Take responsibility for the selection and procurement of all Facilities related supplies.
- Performs other duties as required.
Employment Type
Full Time
Department / Functional Area
Key Skills
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