Executive Assistant to Chief of Party
Posted on :
27-06-2024
Employer Active
1 Vacancy
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Job Description
- Act as the first point of contact for the COP for internal and external matters
- Serve as a liaison with the USAID, partner universities, stakeholders and staff
- Manage the daily agenda and activities of the COP including coordination and scheduling of meetings, appointments, interviews, preparation of documents, spreadsheets and keeping record of his/her meetings and appointments
- Organize weekly staff meeting agendas and ensure all concerned parties are aligned, record and document meeting minutes and circulate to attendees
- Manage both international and local travel, accommodation, hospitality and all other logistics for senior team and international partners
- Manage, administer, plan and coordinate strategy planning sessions including securing facilitators, selecting venue, preparing agendas and session packs
- Organize events and cross-functional projects boasting team productivity and collaboration.
- Draft senior managers’ correspondence, documentation, presentation or note-taking materials as needed
- Create accurate admin/financial records of project regular and sensitive documents for easy access and review
- Draft technical reports (data collection, typing, production)
- Coordinate with finance team to follow up with vendors for receipts and accounting documents
- Maintain updated hard-copy and digital databases of project activities, filing and dissemination of information
- Meet and greet visitors and assist them to identify their way around office/campus
- Manage the USAID Egyptian Pioneers team holiday and sick leave calendars
- Perform other related duties as required
Employment Type
Full Time
Department / Functional Area
Key Skills
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