Project Coordinator

Job Title: Project Coordinator

Location: Cambridge MA 02142

Duration: 12 Months

Work Site Location the first six weeks:
121 seaport boulevard Boston MA 02210

Work Site Location after the first six weeks:
100 binney street Cambridge MA 02142

Job Description:

The Kendall Square (KSQ) Project & Program Coordinator will provide PMO support and administration to all aspects of the Commission Transition & Operate workstream and to the Program Management Office on the Kendall Square restructuring project.
Coordinates administration of project activities keeping to time management cost and specification. Ensures reporting documentation is updated and escalates deadlines and outstanding actions to Programme Director.

Typical Accountabilities
Coordinates preparation of internal and external reports through gathering analysing and summarizing data and information from the project team
Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project
Coordinates collates and communicates information at the detailed level possibly of a technical or statistical nature
Ensures the production of reports or analyses to meet quality standards and provides interpretation of data
Reconciles figures or information from various sources ensuring completeness and accuracy and followup on discrepancies
Ensures coordination of the different business areas involved on a project and ensures adherence to deadlines
Prepares and/or edits meeting agendas minutes presentations and tables
Prioritises workload and that of others as appropriate to achieve personal and work unit targets
Tracks project changes and produces updated project based schedules as agreed with project management
Supports the preparation of a budget and forecast reports to ensure projects align with initial cost specifications
Compiles summary documents and distributes to the project team as required
May control small subprojects under general guidance ensuring delivery of project outputs according to plan reviewing and refining plans as necessary
Responsible for gathering input from the business analysts and project mangers to develop and maintain the detailed project schedules

Education Qualifications Skills and Experience:
10 years of experience in project coordination
Experience working with construction projects and global projects
High school qualification
Prior project coordination experience
Ability to determine project processes
Written and spoken communications
Specialist knowledge in relation to project management/coordination and administration support activities in the construction industry or in facilities management
Competent in the use of relevant office equipment and systems including MS Teams Sharepoint Online Smartsheet
Experience of a variety of software/systems
Can create and maintain systems for efficiency for both self and others
Customer Service Skills

Desirable:
Relevant vocational qualifications or equivalent experience
Team management skills
Professional qualification
Trimble Miro Procure or Asite experience