Virtual Personal Assistant for a Business Owner in the US Home Based Part Time

Calendar and Meeting Management:

Coordinate and manage personal calendar in collaboration with the inperson assistant.

Proactively arrange and establish reminders for recurring appointments including medical and beauty appointments.

Schedule virtual and inperson meetings ensuring efficient preparation and timely reminders for appointments and commitments.

Travel and Event Coordination:

Make travel arrangements including booking flights hotels vacation activities and securing event tickets.

Book dining reservations and transportation logistics to ensure seamless travel experiences.

Assist in planning and logistics for events and appearances including securing event venues arranging flowers/decor and managing guest lists.

Coordinate outfit selections for events and appearances to maintain a polished image.

Create and update travel checklists to streamline travel preparations.

Document Preparation:

Prepare detailed documents and materials for meetings ensuring that all necessary materials are organized and readily accessible.

Maintain a centralized repository of documents in Google Drive and Dropbox for easy reference.

Research information and gather data as needed for various projects.

Household Support:

Assist in overseeing household vendors and support roles contributing to the smooth operation of the residence.

Help manage householdrelated projects and tasks including online grocery shopping and supply procurement as needed.

Personal Relationships Management:

Collaborate in managing relationships across various aspects of life ensuring that connections are nurtured.

Undertake gift shopping as needed to facilitate thoughtful gestures. lifestyle known for her passion for organization.

2+ years of experience as a personal assistant or in a similar role required Ability to work in the Eastern Time Zone Access to reliable and high-speed internet Availability of a working phone for communication purposes Excellent organizational skills and attention to detail Strong English communication and interpersonal skills Proficiency in the use of Google Workspace (Gmail, Google Calendar, Google Drive, Google Docs, Google Sheets), Zoom, and LinkedIn Expertise in calendar management via Google Calendar, travel booking in the United States, and document management on Google Drive. Proactiveness and self-motivation, with the ability to anticipate needs and take initiative High reliability and capability to handle sensitive information with discretion Flexibility and adaptability to changing priorities and schedules