1679781DC Administrative Support Specialist
Pay Rate: $31.57 Hourly (no PTO contract position of 3 or so months)
Onsite
WASHINGTON D.C. 20439
Minimum of two years of experience in supporting senior government officials or C level executives in the public sector
The U.S. Court of Appeals for the Federal Circuit (the Court) is seeking quotations for a temporary Administrative Support Specialist. This position will play a critical role in supporting the Assistant Circuit Executive (ACE) for the Administrative Services Office (ASO). The Court will only consider contractors that can provide onsite assistance fulltime Monday Friday eight hours a day. No remote worked will be permitted for this position. This contract shall not exceed 180 business days.
Duties and responsibilities for the temporary Administrative Support Specialist will include but are no limited to:
Provide comprehensive administrative support to the ACE for ASO including managing calendars scheduling meetings making travel arrangements and preparing correspondence. Organize and maintain files documents and records ensuring easy retrieval and confidentiality. Draft proofread and edit various written materials including standard operating procedures reports memos and presentations. Assist in preparing meeting agendas materials and minutes as required. Respond to inquiries and provide information to internal and external stakeholders in a professional and timely manner. Assist in monitoring the shared email inboxes within ASO. Manage and assist with the preparation of reports provided to the ACE for ASO and Circuit Executives office. Write edit and revise policies procedures guides manuals and other documents in support of administrative areas for the court for use by ASO staff. Support procurement activities by researching vendors obtaining quotes and entering purchase requests. Assist with monitoring and maintaining office supplies equipment and furniture inventory and providing monthly reports. Assist in the planning coordination and execution of court events conferences and meetings. Prepare event materials such as agendas programs and registration list for court events. Position Requirements - Experience: Minimum of two years of experience in supporting senior government officials or C level executives in the public sector.
- Skills: Proficiency in Microsoft 365 including Word Excel PowerPoint and Outlook. Strong capabilities in using SharePoint for document management and collaboration. Familiarity with cloudbased financial management systems.
- Education: A bachelors degree in business administration finance or a related field is preferred but not mandatory.
- Competencies: Excellent organizational communication and interpersonal skills. Ability to handle confidential information with discretion.