Executive Assistant

We are currently seeking an experienced Executive Assistant to provide highlevel support to a senior leader within a prestigious financial services firm based in Belgium. As the ideal candidate you possess extensive experience in executive support roles and are fluent in French with a strong understanding of the Belgian business landscape proven experience as a gate keep and the ability to counsel and advice in pressurised environments.

Responsibilities:

Calendar Management: Efficiently manage the senior leaders schedule including coordinating meetings appointments and travel arrangements ensuring optimal use of time and resources.

Communication Liaison: Serve as the primary point of contact for internal and external communications screening calls emails and correspondence with professionalism and discretion.

Documentation and Presentation Preparation: Prepare edit and format documents presentations and reports for internal and external stakeholders ensuring accuracy and consistency in messaging.

Meeting Coordination: Arrange and organize meetings including logistics agenda preparation and minutetaking facilitating smooth and productive discussions.

Project Support: Provide administrative support for special projects and initiatives coordinating with crossfunctional teams to ensure timely execution and delivery.

Relationship Management: Cultivate strong relationships with clients partners and colleagues representing the senior leader professionally and fostering positive interactions.

Administrative Tasks: Handle various administrative duties such as expense management file organization and office supply maintenance with meticulous attention to detail.

Requirements

Extensive experience as an Executive Assistant preferably in the financial services industry or a similar corporate environment.

Fluent proficiency in French is essential with excellent verbal and written communication skills.Dutch is a great addition but not a must have.

Strong organizational and time management abilities with the capacity to prioritize tasks and meet deadlines effectively.

Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software applications.

Proactive mindset with the ability to anticipate needs take initiative and solve problems independently.

Discretion and confidentiality when handling sensitive information and matters.

Benefits