Temp Development Coordinator

• Responsible for overall data integrity and all data entry functions within Development
  
• Prepare acknowledgement letters and other correspondence including noting letters that should receive special attention (firsttime donors etc.)
  
• Write and maintain written donation entry procedures maintain template thankyou letters for various gift types in Raiser s Edge
  
• Run queries and exports create lists using proper segmentation and analyze donor data for all fundraising campaigns including direct mail and online appeals
  
• Produce lists for Development communications including emails solicitations and invitations
  
• Manage general department inbox forwarding requests to the correct group
  
• Track all campaigns appeals and funds and deactivate when end dates have passed
  
• Reconcile all gifts and support appeal analysis for each annual campaign
  
• Provide reports and ad hoc analysis to Director of Development and Assistant Director of Development
  
• Coordinate the printing and mailing of all fundraising appeals with the Annual Fund Manager
  
• Assist and provide feedback as needed for the development of collateral and promotional materials
  
• Respond or forward requests for information (as appropriate) from donors to other Development staff
  
• Provide responsive excellent customer service to donors and prospects of all giving levels
  
• Work closely with Accounting to add/change fund codes reconcile database records with accounting records (monthly) and assist with yearend audit
  
• Assist in developing and coordinating special events
  
• Manage internal volunteers for the department (stuffing envelopes data entry scanning documents)
  
• Work with the Assistant Director of Development to conduct prospect research analyze wealth screening results and support moves management
  
• Support the Department in grant management (i.e. managing application/reporting timelines gathering necessary information and drafting compelling narratives)
  
• Insight Prison Project administration (Respond to letters or delegate them to volunteers from people who are incarcerated send books when appropriate)
  
• Manage special projects and assignments as necessary in Asana and utilized other project management tools
  

• Work closely with the Database Administrator to manage the Raiser s Edge donor database; ensuring donor data integrity and accuracy
  
• Provide daily/weekly/monthly/asneeded gift reports to the Development team
  
• Program Manage multiple giving circles (monthly giving and bequests)
  
• Contact constituents often by phone to complete donation pledges or to update their payment information when declines occur
  
  

• Manage the DoD s external meetings calendar including scheduling board committee donor meetings sending reminders meeting materials
  
• Assist with drafting and/or editing DoD communications such as meeting agendas contact reports proposals meeting documents and materials meeting minutes
  
• Support DoD s internal communication such as executive board and Allstaff updates
  
• Coordinate team and staff appreciation efforts under the DoD s direction
  
• Proofread DoDs communication as requested
  
• Manage Development team s office supply inventory
  
• Process travel and expense reports
  

Requirements

• A minimum of two years experience in an administrative position preferably in a notforprofit development office
  
• Database management experience Raiser s Edge highly preferred
  
• Proficiency in MS Office Suite Asana Adobe Acrobat GSuite Slack
  
• Excellent verbal and written communications skills
  
• Excellent typing and computer skills are required (word processing and data entry)
  
• Ability to work independently with little supervision