Executive Assistant

• Responsible for managing the DirectorGeneral s Secretariat and serves as the personal assistant.
  

Performs administrative managerial duties aimed at facilitating the efficient functioning of the office of the DirectorGeneral.

Duties and Responsibilities Maintains an efficient recordkeeping system at the DG Secretariat with appropriate storage and retrieval facilities.

Receives and screens correspondence for the DirectorGeneral.

Ensures strict confidentiality of records at the DG Secretarial and sees to it that such materials are fully secured.

Prepares draft correspondence for the attention of the DirectorGeneral and sees to the efficient dispatch of the approved materials.

Arranges appointments for the DirectorGeneral and facilitates getting them honored

Receives guests on behalf of the DirectorGeneral in accordance with directives.

Ensures that the attention of the DirectorGeneral is brought promptly to critical functional issues and prepares the necessary background information for her/his action.

Maintains the DirectorGeneral s diary and keeps her/him informed of schedules timorously.

Provides secretarial services to the DirectorGeneral and sees to their efficient delivery and management.

Covers meetings of the DirectorGeneral as required and prepares the

necessary documentation.

Sees to travel protocol arrangements for officers as directed the DirectorGeneral.

Requirements

Qualification Required & Experience

Masters degree preferably in Administration (Public/ Business) or

Management Studies.

A minimum of three (3) years relevant working experience in administration and appreciable level of secretarial practice.

Or

A first degree preferably in Administration Management Studies or Secretaryship plus a minimum of eight (8) years working experience in administration and appreciable level of secretarial practice.

Must have very good communication and interpersonal skills.

Must be highly proficient in the use of the computer and the internet.

Corporate work experience of 8 years will no relevant degrees certification will also be considered