Accounts Administration Specialist

Salary Expectation R R per month (Depending on experience)

About the client

Since its establishment in this leading company in the property rental market has been a transformative force offering secure and reliable housing solutions to landlords letting agents housing departments and local families Known for its expertise knowledge and proficiency the team is proud of its innovative approach to property rentals evidenced by its unique rent guarantee scheme

We are in search of an Accounts and Administration Specialist to join our dynamic team This essential role is key to maintaining our financial operations encompassing tasks such as invoicing financial reconciliation managing supplier relationships and overseeing payroll The ideal candidate should be detailoriented enjoy variety in their role and be committed to making a positive impact in the community

Key Responsibilities

Invoicing Management

• Ensure accuracy in invoicing by verifying bookings and addressing discrepancies
  
• Update records with new bookings for accurate documentation
  
• Manage landlord rent payments invoicing processes and follow up on overdue payments
  
• Prepare and send council rent invoices maintaining accuracy and completeness
  
• Handle council accounts payable and contact management
  
• Address council inquiries postinvoicing with necessary adjustments and credit notes
  

Accounting Functions

• Update financial records with bank statements
  
• Perform regular bank reconciliations
  
• Organize invoices and manage VAT spreadsheets for compliance
  
• Reconcile council payments for accurate financial reporting
  
• Conduct monthly reporting and reconciliation
  
• Collaborate with accountants for yearend financial procedures
  

Payments Management

• Oversee invoice processing schedule payments and confirm transactions in coordination with the Property Manager
  
• Proactively pursue overdue payments from councils and landlords
  
• Compile monthly expense reports
  

Rent and Tenant Management

• Maintain and update private rent schedules
  
• Ensure timely collection of rent from tenants
  
• Manage tenant invoicing including maintenancerelated aspects
  

Payroll and Commissions

• Supervise payroll processing
  
• Manage the distribution of sales commissions
  

Project Involvement

• Actively participate in automating accounting processes to Xero