Program Manager Contractor Support Nuclear Consultation Command Control NC3
Posted on :
04-11-2023
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Job Description
Program Manager Contractor Support Nuclear Consultation, Command & Control (NC3)
- Working Location: Norfolk, VA, USA
- Security Clearance: NATO Secret
- Language: High proficiency level in English language
EXPERIENCE AND EDUCATION:
Essential Qualifications/Experience:
A university degree in a social science or engineering field of study. A masters degree or relevant certifications is preferred
Proven experience as a Program Scheduler or Manager or in a similar role, with a minimum of 2 years of experience in project scheduling. Experience in project management methodologies, including planning, resource allocation, and risk management, preferably within a defense or military context
Possesses project management certifications such as PMP (Project Management Professional) or PMI-SP (PMI Scheduling Professional)
Extensive experience working with Microsoft Project in complex project or program environments with demonstrated ability to create, manage, and optimize schedules. Demonstrates the following Microsoft Project Proficiency:
Expert-level proficiency in Microsoft Project, including advanced features and functions
Ability to develop and maintain complex project schedules, including defining task dependencies, resource allocation, and critical path analysis
Deep knowledge of Microsoft Projects capabilities for reporting, visualization, and integration with other project management tools
Experience in organizing and facilitating mid-sized events (i.e. preparing and assisting presenters in the development of presentations and development of decision support briefings)
Previous NATO experience in at least one of the following functional areas: Nuclear Deterrence, Political Affairs, Defense and Security, Operations, Resourcing and Implementation, or Science and Technology is highly beneficial
DUTIES/ROLE:
Maintain the comprehensive program schedule for the NATO NC3 capability development. Create and manage program schedules, ensuring milestones are met
Understand the scope, objectives, and requirements of the program and its constituent projects. Identify dependencies, constraints, and critical milestones
Develop a Work Breakdown Structure (WBS) that conveys manageable work packages or tasks. Define the hierarchy of deliverables and activities
Create a master program schedule that outlines the start and end dates of each project, major milestones, dependencies, and critical paths for the purpose of managing the NC3 Capability Program Plan development and schedule estimates for NC3 implementation activities
Identify potential scheduling risks and develop mitigation strategies. Consider factors such as resource availability, external dependencies, and unforeseen challenges
Continuously monitor project and program progress against the baseline schedule. Identify variances and delays promptly
Plan and organize meetings and workshops
Support the Program Leadership in determining the purpose, objectives, and desired outcomes of the meeting or event
Understand the specific needs and expectations of stakeholders for meeting events
Identify suitable venues; consider factors such as location, capacity, security/classification, and visitor accessibility
Plan logistical details, including scheduling, transportation where required, accommodations, conference equipment setup. Ensure that all necessary arrangements are in place
Create comprehensive meeting agendas that outlines topics, briefers/presenting organization, and time allocations. Share the agenda with stakeholders in advance for input and feedback
Coordinate the creation and distribution of meeting materials, read-aheads, presentations, and any other necessary documents
Ensure that any required communications tools, such as video teleconferencing (Classified and Unclassified) and presentation interfaces are tested and ready for use prior to the meeting
Establish clear and effective communication channels with stakeholders keeping them informed about meeting details, changes, and updates
Send out formal Calling Notices and informal notifications to stakeholders, including date, time, location, and agenda. Monitor/track RSVPs and attendance
Manage stakeholder expectations regarding the meetings goals, objectives, and outcomes. Address any concerns or questions they may have
Gather feedback from stakeholders before and after the meeting to assess their expectations and satisfaction levels
Record meeting minutes, decisions, and action items. Ensure that documentation is accurate and distributed to relevant parties promptly
Follow up on action items, decisions, and commitments made during the meeting. Communicate progress and updates to stakeholders
Maintain accurate and up-to-date program documentation, including project plans and progress reports
Facilitate communication and coordination among stakeholders and teams involved in the program.
Prepare progress reports and briefings for senior leadership and stakeholders
Seek opportunities for program improvement and efficiency
Directly supports the Branch Head and will be required to travel to meetings and conferences both within and outside NATO s boundaries for up to 30 days per year
Performs additional tasks as required by the COTR related to the LABOR category
Proven experience as a Program Scheduler or Manager or in a similar role, with a minimum of 2 years of experience in project scheduling. Experience in project management methodologies, including planning, resource allocation, and risk management, preferably within a defense or military context
Possesses project management certifications such as PMP (Project Management Professional) or PMI-SP (PMI Scheduling Professional)
Extensive experience working with Microsoft Project in complex project or program environments with demonstrated ability to create, manage, and optimize schedules. Demonstrates the following Microsoft Project Proficiency:
Expert-level proficiency in Microsoft Project, including advanced features and functions
Ability to develop and maintain complex project schedules, including defining task dependencies, resource allocation, and critical path analysis
Deep knowledge of Microsoft Projects capabilities for reporting, visualization, and integration with other project management tools
Experience in organizing and facilitating mid-sized events (i.e. preparing and assisting presenters in the development of presentations and development of decision support briefings)
Previous NATO experience in at least one of the following functional areas: Nuclear Deterrence, Political Affairs, Defense and Security, Operations, Resourcing and Implementation, or Science and Technology is highly beneficial
DUTIES/ROLE:
Maintain the comprehensive program schedule for the NATO NC3 capability development. Create and manage program schedules, ensuring milestones are met
Understand the scope, objectives, and requirements of the program and its constituent projects. Identify dependencies, constraints, and critical milestones
Develop a Work Breakdown Structure (WBS) that conveys manageable work packages or tasks. Define the hierarchy of deliverables and activities
Create a master program schedule that outlines the start and end dates of each project, major milestones, dependencies, and critical paths for the purpose of managing the NC3 Capability Program Plan development and schedule estimates for NC3 implementation activities
Identify potential scheduling risks and develop mitigation strategies. Consider factors such as resource availability, external dependencies, and unforeseen challenges
Continuously monitor project and program progress against the baseline schedule. Identify variances and delays promptly
Plan and organize meetings and workshops
Support the Program Leadership in determining the purpose, objectives, and desired outcomes of the meeting or event
Understand the specific needs and expectations of stakeholders for meeting events
Identify suitable venues; consider factors such as location, capacity, security/classification, and visitor accessibility
Plan logistical details, including scheduling, transportation where required, accommodations, conference equipment setup. Ensure that all necessary arrangements are in place
Create comprehensive meeting agendas that outlines topics, briefers/presenting organization, and time allocations. Share the agenda with stakeholders in advance for input and feedback
Coordinate the creation and distribution of meeting materials, read-aheads, presentations, and any other necessary documents
Ensure that any required communications tools, such as video teleconferencing (Classified and Unclassified) and presentation interfaces are tested and ready for use prior to the meeting
Establish clear and effective communication channels with stakeholders keeping them informed about meeting details, changes, and updates
Send out formal Calling Notices and informal notifications to stakeholders, including date, time, location, and agenda. Monitor/track RSVPs and attendance
Manage stakeholder expectations regarding the meetings goals, objectives, and outcomes. Address any concerns or questions they may have
Gather feedback from stakeholders before and after the meeting to assess their expectations and satisfaction levels
Record meeting minutes, decisions, and action items. Ensure that documentation is accurate and distributed to relevant parties promptly
Follow up on action items, decisions, and commitments made during the meeting. Communicate progress and updates to stakeholders
Maintain accurate and up-to-date program documentation, including project plans and progress reports
Facilitate communication and coordination among stakeholders and teams involved in the program.
Prepare progress reports and briefings for senior leadership and stakeholders
Seek opportunities for program improvement and efficiency
Directly supports the Branch Head and will be required to travel to meetings and conferences both within and outside NATO s boundaries for up to 30 days per year
Performs additional tasks as required by the COTR related to the LABOR category
Employment Type
Full Time
Key Skills
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