Maintenance Contract Co-ordinator

figurea hrefhttpsmgroupcouk targetblankimg srchttpsimagesteamtailorcdncomimagessteamtailorproductiongallerypicturevimageuploadsdbdedbcaafcfaoriginalpng altmotivesquareLogopngafigurepstrongTitlestrong Maintenance Contract Coordinator (Maternity Cover)ppstrongLocationstrong Motive Head Office (TW AB)ppstrongHours strongppstrongSalary strong pappWe are looking for a maintenance coordinator that will work well with an existing maintenance team and clients You will be liaising closely with Gym Maintenance Manager Pool and Spa Maintenance Manager and Maintenance Director to provide excellent customer service to our clients You will create new and renewal contracts and send them to new and existing clients Send contract invoices and coordinate all maintenance contracts You will also assist the Pool and Spa Maintenance Manager in organising purchase orders dealing with suppliers and filing job sheets You will also provide monthly figure updates to Director re contracted income vs targetsppstrongThe rolestrongpulliCreation and sending out new and renewal contracts for gym maintenance pool and spa maintenance and inductionsliliEnsuring contracts are sent in the required time periodliliEnsuring all contracts are renewed before expiry dateliliMaking sure customer has provided PO andor signing of contract so invoicing is possibleliliInvoicing out all contractsliliConstantly reviewing the contracts process and offering better efficiency solutions to processesliliKeeping all documents up to date and filed in correct foldersliliCollating information needed for financial forecasting for departmentliliLiaising with maintenance coordinator manager to receive gym maintenance scheduleliliBooking gym maintenance visits in with sites that requireliliWeekly update(Mondays from week before) client portal folders with job sheets test result (micros) and contractsliliUpdate pool and spa order tracker when requestedliliInvoice all completed job and chemicalsliliPPM Schedule updated on master and client portalliliRaise POs and Invoices when requiredliliOn boarding process organised for each new client and off boardingliulpstrongRequirementsstrongbrbrpulliHigh level of customer service skillsliululliHigh level of organisational skillsliliPrevious experienceliulpppstrongDesirable attributesstrongpulliPrevious experience with Xero accounting softwareliliPrevious experience in an administrative roleliulpstrongbrstrongp