Expereinced Executive Assistant

We are a small but mighty event-planning production team that works primarily with nonprofit organizations to produce their events, fundraisers, conferences, and festivals.

Our team is looking to add a rockstar Executive Assistant to our team!

Are you independent, self-reliant, and proactive? Are you an open communicator and would love to share ideas? If that s a yes, then you might be a good fit for us!

Main Tasks / Responsibilities

• Email communication: synthesizing information into clear, detailed, and well-written emails. Able to represent the company to the public with a friendly and joyful outlook.
• Extensive administrative tasks, including calendar management with a team, writing meeting agendas, taking notes in meetings, and documenting meeting minutes.
• Research and compile information to compare different vendors.
• Other ad-hoc tasks

Must-have Skills / Qualities

• Familiarity with Google Workspace: documents, spreadsheets, calendars, folders, emails
• Zoom Meetings (and sometimes Teams and Google Meet) have reliable internet to join in on video meetings
• Confidence in doing simple graphic layouts in PowerPoint or Canva
• Comfort working with and supporting co-workers and clients from many different communities, including people from a range of cultural and racial backgrounds, and queer, trans and non-binary people (LGBTQ+)

Skill preferences (NOT required, but will be a PLUS)

• Background in hospitality or event planning
• Graphic design experience
• Project creativity - choosing event vendors and making other choices to match the vibe of an organization and their event - being able to understand the theme and make choices to support it
• Familiarity with video production, television production, or A/V support for live events
• Knowledge of non-profit (charity) organizational structure, experience with non-profit development and fundraising
• 
  

Budget, Hours, and Schedule:

$8-9/hour, 20 to 40 hours/week.

8am-5pm Pacific Time

If you think you are a good fit for this position, please send your cover letter and resume, and my hiring manager will contact you for an initial screening if qualified.