Administrator Mandarin Speaking

The Administrator will play a crucial role in ensuring the smooth and efficient operation of the administrative functions. This position involves providing administrative support to various departments within the company and assisting in maintaining a professional and organized work environment.

Key Responsibilities:

Front Desk Management:

Greet and assist visitors, clients, and employees in a professional and courteous manner.

Handle incoming calls, redirecting them to the appropriate individuals, and taking messages when necessary.

Document Management:

Assist in the creation, editing, and organization of documents, reports, and presentations.

Ensure the accurate filing, storage, and retrieval of documents, both physical and digital.

Scheduling and Calendar Management:

Coordinate and schedule appointments, meetings, and conference calls for management and team members.

Manage and update calendars, ensuring accuracy and timeliness.

Office Supplies and Inventory:

Monitor office supplies, order new supplies as needed, and maintain inventory records.

Ensure office equipment is in good working order and arrange for repairs or replacements when necessary.

Input data into various systems accurately and efficiently.

Maintain and update databases and records, ensuring data integrity and confidentiality.

Support in planning and organizing internal and external events or meetings.

Coordinate logistics, including venue booking, catering, and materials preparation.

Expense Reporting:

Assist staff in preparing and submitting expense reports.

Track expenses and ensure compliance with company policies.

Requirements