AP Director

RESPONSIBILITIES

• Responsible for managing the operational functions of the department, including reviewing and processing invoices, Employee Expense Reports, check requests/stipends, rents, Petty Cash, and MetroCards.
  
• Manage/track payments to Priority Vendors and provide follow-up as needed.
  
• Review all Vendor statements and provide follow-up as needed.
  
• Manage staff to ensure timely processing of invoices, Employee Expense Reports, rents, Petty Cash replenishment and MetroCards requests received from Program, and/or Inter-office mail.
  
• Oversee the review of all approved invoices from Program to detect and correct potential errors, prior to posting for payment. Assist AP Staff in this regard, as required.
  
• Review pending receipts and pending invoices and issue follow-ups as needed to move these to completion.
  
• Communicate, educate, and train staff in the implementation of Agency initiatives
  
• Manage the performance of the Accounts Payable staff to ensure compliance with Agency Guidelines and Procedures.
  
• Identify and develop process improvements that will increase accuracy and efficiency within the Department.
  
• Train, coach and hold staff accountable for achieving established and new performance standards.
  
• Complete Performance Reviews for all staff, annually.
  
• Assist Accounts Payable Coordinators, when needed, in the processing of vendor invoices and the disbursement process.
  
• Work closely with Fiscal Staff to maintain the accuracy and integrity of financial reporting and payments.
  
• Provide assistance with Audit requests, as needed.
  
• Create and maintain desk procedures for the various Departmental functions and processes, including the analysis of key controls and reporting requirements.
  
• Ad-hoc reporting and all other duties as assigned by SCO Management.
  
• Serve as backup to the Department Director.
  
• Serve as backup to the AP Department staff, as needed.
  

Requirements

• Bachelor s Degree in Finance or Accounting or equivalent combination of education and work experience.
  
• Minimum of 5 years of experience in Accounts Payable preferably in a not-for-profit organization.
  
• Minimum of 5 years in a supervisory role.
  
• Proven ability to lead an Accounts Payable function.
  
• Proficient user of Microsoft Office Suite.
  
• Strong communication skills (both verbal and written), organizational skills and problem-solving skills.
  
• Demonstrated experience with Project Management and Process Improvements.