Finance Operations Coordinator

Sweatcoin is a mission driven mobile app, that s looking to make 1 Billion people more

Collectively we re building a product that has a meaningful, positive impact on the daily lives of our 140M+ customers across the Our goal is to inspire a healthier planet by unlocking the value of movement leveraging behavioural science, extrinsic rewards and intrinsic health benefits to get the world physically

We are the most downloaded Health app of the year (2022), having been Overall App in 56 countries and counting!

Primary activities will be set around invoicing the brands from our marketplace team and include accurate and timely entry, review and distribution of sales invoices (devised closely with the account executives and account managers) and debtor management - you will be responsible for effective execution of the debtors financial This role has a significant impact on cash flow & forecasting as there will also be a requirement to support within the areas of team budgets and the pay out of monthly Customers will interact with this role on a day to day basis for any invoicing queries so delivering a high quality service and ensuring overall satisfaction is of prime

What the job involves:

• Raising sales invoices from the sales team and connecting onto Xero and Monday in a timely manner
• Sound knowledge of individual campaign based sales invoicing to the customer
• Close interaction with the sales team to ensure timely and accurate sales invoicing on all campaigns
• Multi-currency (GBP, USD and EUR) sales invoices including knowledge of appropriate VAT implications
• Matching and processing of Accounts Payable invoices onto the Sales system and correcting any discrepancies
• Raising of accruals monthly and matching monies paid back onto the system
• Obtaining appropriate authorisations for invoices
• Debtor reporting including ageing, disputed items, credits as well as debtor chasing and relationship management with our customers
• Liaise with Finance for bad debt provision analysis/narrative
• Monthly accurate cash allocation for projects
• Checking and processing employee virtual card use
• Assist in providing accurate and timely budget forecasting
• Keeping track of sales results to ensure accurate monthly reporting
• Checking Account Executive performance for EOM commissions
• Tracking Account Manager performance for EOM commissions
• Accurate tracking of payments for correct commission payout
• Monitoring of invoices not paid for future commission payouts

General Responsibilities:

Monitor Finance Operations inbox and respond to or escalate queries as required

• Provide ad hoc and general administrative support within the sales and sales operations team
• Assist the finance team with finance related administration
• Assist the sales team in managing relationships with clients via email queries relating to invoices and payments

Requirements:

• Good time management and organisational skills
• Strong numerical aptitude and attention to detail
• Excellent verbal and communication skills
• An ability to seek alternatives/innovative solutions to resolve
• Ability to prioritise and multitask effectively
• Proficiency in IT software and general computer skills
• A fast learner
• Discretion and an awareness and understanding of strict confidentiality requirements
• To be able to work under pressure and be able to schedule, coordinate and to maintain efficiency
• Friendly, confident demeanour, with ability to interact effectively at all levels within the organisation
• Solution-focused and flags potential problems or concerns promptly with the
• Previous administration and accounts experience preferred, but not essential
• Previous experience with Xero and preferred, but not essential

Interpersonal skills:

• Ability to work effectively and collaboratively with diverse
• Ability to build and maintain excellent customer relationships through strong written
• Proven ability to demonstrate initiative and flexibility when faced with challenges or
• Willingness to grow system and process skills and
• Ability to work effectively towards
• Motivated & flexible approach to work, with ability to balance priorities with minimised supervision (Autonomous)

If you are an organised and enthusiastic individual looking for career development opportunities in a fast paced and dynamic start-up, then this could be the role for you!

As a key member of the Operations team, you will provide support across a wide range of functions including supporting the sales, sales operations and finance team as we continue to

What you will get:

• Remote-friendly & Flexible working The flexibility is incredible, performance is based on output, rather than hours spent working, you can be wherever you want!
• Apple devices for work
• Stock options after 12 months of employment (50% of basic salary)
• Winter office in We spend up to 3 months in the sunniest city of Europe during winter with the coverage of accommodation, flights, visas, and insurance for you and your SO
• Team buildings abroad in exciting locations, when borders are open, we will announce the next adventure!
• We have an Amazing dog-friendly office in The Ministry near Borough tube station & Free Gym access, yoga classes, weekly cinema screenings, and free Ministry of Sound club tickets if you are joining us in London
• Full health insurance coverage, including optical and dental services
• WellBeing program, that supports up to 2 counselling sessions per month
• 20 days holiday (excluding public holiday in the country you are based) + Week off at Christmas
• 1 extra day off, for each year of service (up to 5)
• Work from home opportunities