Reporting to the Vice President for Human Resources and CHRO, the Human Resources (HR) Administrative Assistant provides the highest quality of service to our Faculty, Administrators, Students and Staff and insures the timely resolution of HR related issues and requests. This is a highly visible role that requires the ability to maintain the highest degree of confidentiality and diplomacy at all times. Incumbent must possess a high level of professionalism and be customer service driven and flexible in attitude.

Responsibilities include, but are not limited to:

• Provides high level administrative support to the Vice President for Human Resources and CHRO including directing incoming calls, taking detailed messages, scheduling meetings (in-person & virtual), overseeing calendar.
• Interacts daily with administrators and officers at the highest level while handling sensitive and confidential materials. Prepares correspondence for both internal and external distribution.
• Oversees the HR monthly budget and performs reconciliations for Accounts Payable for the general ledger or other accounts when necessary. Handles all purchase orders and accounts payable requests. Monitors and reviews the departmental purchasing card.
• Oversees the office operations of the Human Resources Office to include interaction with office vendors for copier machines, office furniture and any internal work order requests with the Plant department.
• Provides tier one level support to employees as it relates to HR processes and procedures.
• Responsible for planning, coordinating and implementing the annual University wide holiday party and anniversary awards ceremony.
• Responsible for processing personnel actions such as new hires, salary and or title changes, terminations etc. through Banner.
• Onboards new hires by drafting appointment letters and processing new hire paperwork for payroll.
• Liaison with temporary staffing agencies when placing temporary employment within the University.
• Completes other HR projects as assigned.
  

Qualifications

• Bachelor's degree required preferably in related field.
• Minimum 2 years related human resources and/or work experience required.
• Ability to maintain the highest degree of confidentiality and diplomacy at all times, possess a high level of professionalism and be customer service driven and flexible in attitude.
• Prior experience working with an HRIS system.
• Proven ability to work in fast paced, deadline driven environment.
• Must be detail oriented.
• Capable of working independently with little supervision as well as serve as productive team member.
• Strong organizational and project management skills.
• Strong interpersonal, diplomacy, communication and listening skills.
• Strong organizational and prioritization skills.
• Strong computer skills including Microsoft Office products; specifically, Word, Excel, and Outlook
• Must have a passion for excellent customer service and commitment to exceptional quality.
• Ability to work after hours occasionally as needed.