drjobs Customer Service Parts Representative

Customer Service Parts Representative

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Job Location drjobs

others - USA

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Job Description

BASIC FUNCTION:

Provide professional, courteous and efficient service to our customers' inquiries related to but not limited to parts and Quickships pertaining to Harrington products. Provide assistance and training to improve the overall performance level of the Customer Service Parts Department.

GENERAL JOB RESPONSIBILITIES:

  • Handle incoming calls to the department related to but not limited to parts and Quickships pertaining to Harrington products. Take requests and respond to questions through verbal or written communications.
  • Handle parts and above mentioned related orders received by phone, fax, and email. Enter orders in system per established procedures. Contact customers and or salesmen as needed to obtain information to complete orders.
  • Handle Ecommerce orders as they become available for review. This will entail scheduling, supply and demand look up, and advancing the order status.
  • Provide follow-up as required on each order. Investigate and report on ship date, carrier, tracking numbers, etc.
  • Initiate purchase requisitions to Materials Department from all non-stock items placed on order.
  • Review and follow-up on outstanding orders when appropriate.
  • Handle quotations for parts and Quickships received by phone, fax, and email. Prepare quotes in system, on formal quote form, on fax form or handwritten on customer inquiry per established procedures.
  • Review requests for returns or adjustments. Gather associated department files and issue RMA form with full explanation on return.
  • Complete literature requisitions when requests received via phone, email or fax.
  • Upgrade product and procedure knowledge on a continuing basis to properly perform job duties. Complete all training sessions assigned and review and learn new information distributed.
  • Complete special projects as assigned by Customer Service Supervisor or Manager.
  • Maintain cleanliness and organization of work area.
  • Exhibit interpersonal skills sufficient to perform as an active team member.
  • JOB QUALIFICATIONS

    College degree, 2-year technical degree or equivalent experience.

    Prior Customer Service experience two years preferred.

    Technical and mechanical aptitude.

    Successful completion of company training on products and procedures.

    Excellent verbal and written communication, training, keying, computer, calculator, organization, accuracy, problem solving.

    Computer knowledge to include Outlook, Excel, Word and Access.

    Physical Requirements

    Ability to key for 7+ hours a day.

    Ability to sit for 7+ hours a day.

    Other Requirements

    • Ability to handle job-related stress.
    • Ability to learn, understand and explain our technical products.
    • Must be able to speak, read and write the English language.
    • Clear Speech.
    • Excellent hearing.
    • Periodic land or air travel for business.
    • Interact in a focused, positive, courteous, respectful and professional business-like manner.
    • Regular attendance is an essential element of the job. Unplanned absences have the potential to impair the operation of the department and diminish effectiveness of the company.

    NOTE: This job description is not intended to be all inclusive. It represents typical duties and criteria necessary to successfully fulfill the responsibilities of the position. Other duties may be required at the discretion of supervision or management.

    This position does not require an aggressive approach to sales. Although some proactive moves are required to provide excellent service, this position is primarily reactive to the needs and wants of your customers.

    Employment Type

    Full Time

    Company Industry

    About Company

    100 employees
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