The primary responsibility of this position is to administer purchase orders, process GRNs and assist with general procurement. This position will also act as a backup for the Material Buyer in his/ her absence.
Skills :
- Procurement Administration
- Process goods received notes for all bulk oil and meal deliveries.
- Adjust due dates for commodity POs according to the Planning and Logistics.
- Create purchase orders as per the MRP requirements determined by the demand plan.
- Communicate approved purchase orders with suppliers and confirm relevant delivery dates.
- Investigate all outstanding deliveries or documentation still not processed.
- Responsible for coding and general ledger allocation of procurement costs.
- Communicate and arrange for the return of rejected products to suppliers.
- Manage the rejection process and finalize with the passing of a credit.
- Sourcing and Servicing
- Requesting quotes for ad hoc purchase requests.
- Present offers for approval, generate POs and arrange for payment.
- Arrange for delivery or communicate special instructions where applicable.
- Supplier and Price Administration
- Ensure all supplier information is up to date on the procurement system.
- Investigate and resolve any queries on supplier accounts.
- Request quality documentation for all new suppliers and keep records updated.
- Ensure all supplier B-BBEE information is updated regularly for all supplies.
- Additional Support
- Administrative support for Procurement Manager and Demand Planner.
- Assist with ad hoc reporting as required by the Procurement Manager.
- Communicating supplier non-conformances and following up with feedback.
- Liaise between stores, logistics and suppliers for all procurement-related queries.