Office Clerk/Data Entry

Shums Coda Associates, Inc. is a privately held company providing professional Building and Safety Consulting Services to jurisdictions to verify conformance with Building Codes.We are seeking full-time, experiencedOffice Clerk/Data Entry for our clients in Northern California, Arizona, Utah and Nevada.

Responsibilities:

• Serves as a resource to customers, including directing them, as necessary, to various sources of information including other City departments or outside agencies; notifies customers whenplans or permits are ready for pick-up or issue; provides status updates as required.
• Performs overview of plans for compliance with established submittal standards, and assistsothers with related community development activities.
• Provides a variety of clerical and technical support, including but not limited to: maintain department records, files and other reference materials; gather, research and assemble a variety of information and monthly data for the preparation of reports to outside agencies; creating and modifying department forms; including letters, reports and memos.
• Ability to interpret and explain building policies and procedures; read and interpret building plans,specifications, and building codes; classify, compute, tabulate, and categorize data;apply policies, procedures and standards to specific situations; understand and carry out verbal andwritten directions; work effectively and independently in the absence of supervision; quickly andaccurately calculate fees and valuations;
• Operate a computer and use a variety of softwareprograms to enter, revise, and retrieve records and performs specific program activities.
• Communicate clearly and precisely, both verbally and in writing; deal tactfully and courteously with internal and external customers; work in a safe manner and establish and maintain effectiveworking relationships.

Minimum Qualifications:

• Read and interpret simple construction plans;
• Verify that plan submittals are complete and in conformance with required submission standards;
• Provide customers with accurate information on permitting procedures;
• Communicate clearly and concisely both orally and in writing;
• Use tact and diplomacy when dealing with customers from diverse cultural backgrounds, often under pressure of heavy customer demand;
• Operate office equipment including computer software and hardware (currently in use by the City);
• Must have a high school diploma; some college is highly desirable.