Procurement and Contract Analyst II
Posted on :
22-11-2022
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Job Description
You will be responsible for performing procurement and contracting activities at an intermediate level. Core work includes conducting effective cost analyses, conducting the procurement process, developing and negotiating contracts, performing contract administration duties, ensuring quality control and compliance, and participating in company initiatives.
Essential Responsibilities:
Procurement
- Advises and provides technical guidance to internal staff regarding procurement processes, resolution of procurement activities, and alternative procurement solutions.
- Develops and drafts solicitation documents such as Request for Quotes, Request for Proposals, and Invitation to Bids.
- Facilitates procurement processes to ensure compliance with procurement policies.
- Conducts technical market research.
- Recommends specifications, requirements, and guidelines.Evaluates vendor proposals to ensure all requirements are met.
- Assesses bids/proposals from vendors and determines or guides business leaders in determination of contracts to be awarded.
- Maintains all procurement related documents in a uniform manner as established by the department.
- Acts as a facilitator for company-wide price agreements and on-call contracts for professional services, purchase of goods, and construction/trade related services.
Contracting
- Reviews, drafts, negotiates, and facilitates execution of business contracts and amendments.
- Translates program requirements into contract terms.
- Evaluates contracts for potential performance risk and negotiates contract terms to mitigate risks.
- Issues purchase orders and enter contract information into Finance information systems
- Consults with Manager and/or Legal Affairs to facilitate clarification of legal issues and the approval of contract language.
- Maintains all contract related documents in a uniform manner as established by the department.
- Inputs and updates contract management software/systems, financial systems and other related systems tracking contract administration and financial activities.
- Administers select Finance contracts.
Special Projects
- Develops data collection methodology and implements data for tracking different business metrics.
- Participates in vendor engagement activities such as trade shows, business liaison, and vendor outreach.
- Contributes to and administers strategic functional initiatives and projects and/or equity, diversity, and inclusion initiatives.
- Facilitates procurement classes to internal business partner
Relationship Management
- Builds and ensures effective relationships across internal teams and external organizations for current or future integration.
- Partners with internal project managers to identify process improvement and creative solution
Organizational Responsibilities
- Perform work in alignment with the organization's mission, vision, and values.
- Support the organization's commitment to equity, diversity, and inclusion by fostering a culture of open mindedness, cultural awareness, compassion, and respect for all individuals.
- Strive to meet annual business goals in support the organization's strategic goals.
- Adhere to the organization's policies, procedures, and other relevant compliance needs.
Knowledge, Skills and Abilities Required
- Proficient knowledge of procurement and contract principles and procedures
- Understanding of software and technology contractual best practices
- Strong knowledge in legal/regulatory requirements and best practices for reviewing, editing, drafting, and negotiating contracts
- Proficient understanding of techniques and processes of contract administration
- Ability to conduct cost and price analysis and vendor relations
- Ability to utilize cooperative contracts/price agreements
- Ability to use logic and analysis to identify the strengths and weaknesses of different options for procurement and contracting processes
- Ability to manage and prioritize time to efficiently complete work and manage multiple projects simultaneously.
- Strong communication skills, both verbally and in writing, including strong presentation skills
- Ability to convey information, listen to what others say and ask pertinent questions to gather needed information
- Skill to enter, record, store, and maintain information in written and electronic formats
- Ability to establish and maintain effective working relationships with company employees and vendors
- Ability to work in an environment with diverse individuals and groups
Education and/or Experience
Required
- Minimum 3 years' experience in procurement, including experience conducting informal (Request for Quotes) and formal (Request for Proposals, Invitation to Bid) procurement processes
- Minimum 1 year experience in drafting and negotiating contracts
Preferred
- Minimum 4 years' related experience in procurement and contracting
- Experience within health care or managed care
Work Schedule: Monday to Thursday (4 10 shifts) OR Monday to Friday (8 10 shifts)
Equal Employment Opportunity Policy
Employment Type
Full Time
Key Skills
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