Document Controller/ Secretary
Posted on :
22-11-2022
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Job Description
Company from the Oil & Gas industry is looking for aDocument Controller/ Secretaryfor an onshore project located in Malaysia, Kuala Lumpur.
Mission
Support in analyzing, organizing and managing the document management processes and activities in accordance with Saipem procedures. Provide monitoring of resources and interface with Document Controllers, Function Representatives and Document Service Assistants involved in the Project on Document Management topics.
Ensure knowledge transfer and preservation of Document Management topics across Saipem
Tasks
Support the Organization and Logistic analysis of the specific project, as well as the analysis of all involved Entities
Support and assist in defining the Project Document Management Process and setup the Project Progress Calculation
Control and monitor Client Approval Process and Document submission to the Client
Support in defining, organizing and managing the Final Project documents handover to the Client
Transfer, preserve and maintain the Document Management Knowledge
Ensure Document Management Methodology and Procedures maintenance and compliance, preparing the relevant project procedures
Support and assist in organizing and controlling Reports
Provide Help Desk support on the Document Management Tools in use
Organize Document Register and Master Data List activities
Ensure training and assistance on Project Document Management topics, including distant sites
Support the Project Manager and the Risk Owners in minimising risk impacts and maximising opportunities identified within the Project
Control and monitor progress calculation, document list status, workflow, internal distribution, transmittals, etc.
Upload Project Templates and Contractual Documentation into the system
Control or assist in workflows management and document distribution
Control or assist in linking document to activities, purchase request/order, to plant structure, etc.
Control documentation formal correctness
Requirements
Field experience 8 years for both offshore and onshore.
Qatar Gas projects experience is highly recommended.
Benefits
Project:
NFPS EPC2
Location:
Kuala Lumpur, Malaysia (Position on Yard located in China and Qatar offshore)
Rotation:
91 consecutive calendar days on site followed by 16 paid calendar days of leave
Working days/hours:
5 days a week at 8 hours a day
Field experience 8 years for both offshore and onshore. Qatar Gas projects experience is highly recommended.
Employment Type
Full Time
Key Skills
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