IN-PLA-Clerical Assistant 1

The clerical assistant reports to the Assistant Director of the assigned workgroup(s). The position is responsible for scanning files, verifying accuracy of scanned documents, data entry, and other basic operational duties.

Position Summary

The clerical assistant reports to the Assistant Director of the assigned workgroup(s). This position usually works with files from all divisions of the agency. The position is responsible for scanning licensee or litigation files, verifying accuracy of scanned documents, data entry, and other basic operational duties.

Primary Responsibilities

1.Must have ability to maintain confidentiality of information.
2.Accurately scan and index licensure documentation.
3.Quality check and verify scanned documents.
4.Establishes and manages files, including electronic files.
5.Organizes and prioritizes workload in a manner that enables the agency to meet stringent federal, state and agency standards.
6.Assists in the processing of agency incoming mail.
7.Any other duties delegated by Board Director, Assistant Director or Agency that would be necessary for daily operations.

Job Requirements

Ability to comprehend detailed information
Ability to appropriately handle confidential information
Ability to multi-task
Ability to remain flexible with daily schedule
Computer knowledge and proficiency
Ability to communicate orally
Ability to learn new software

Personal Work Relationships:
Must interact daily with agency staff, other state, local and federal officials, board members, professional
associations and the general public.

Physical Effort:
The work is mostly sitting, however, there is some lifting and standing required.

Working Conditions:
Work is done in an office setting

INCUMBENT AGREES TO ABIDE BY ALL SECURITY PROCEDURES IMPLEMENTED BY THE
INDIANA PROFESSIONAL LICENSING AGENCY AND THE INDIANA OFFICE OF TECHNOLOGY
Required/Desired Skills
SkillRequired /DesiredAmountof ExperienceMust have ability to maintain confidentiality of information.Required0Ability to effectively communicate, both orally and in writing.Required0Knowledge of and ability to use Microsoft Office to include Word, Excel, PowerPoint, and Outlook.Required0Must be able to remain flexible with daily schedule.Required0Computer knowledge & proficiency with ability to learn new software.Required0Fingerprinting is required. Candidate must be able to pass National Criminal Background Check Requirement.Required0
Questions
No.QuestionQuestion1Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you accept this requirement?Question2Please list candidate's email address.Question3Please list the city and state where candidate currently resides.Question4Candidate must be paid NA if selected for engagement. The provider markup for this position is 20%. Do you accept this requirement?Question5Please upload most recent background/compliance check for this contractor in Compliance section of candidate profile.