Firmwide Events Manager

Firmwide Events Manager for top tier global law firm in Washington, DC. **This is an onsite, in office position. This position provides support and oversight to Firm meetings, conferences, and special events. This position will work firm wide across geographies to select venues, manage contract negotiations, visit venues or collaborate with local department staff (when possible), oversee menu selection and plan event logistics to ensure adherence to established budgets. This position will always deliver exceptional service to lawyers, clients, staff, and visitors hosting events at Firm conference centers. This includes all aspects of conference room scheduling using the Event Management Software System (EMS), including reservations, confirmations, meeting set up, coordination of catering services, audio visual needs, and regularly monitoring conference room availability
Duties: Lead in-person, virtual, and hybrid events for the Firm. Manage progress of events, from planning through execution. Plan/develop event logistical timelines, banquet event orders, and task assignments to ensure timely and accurate execution of services for onsite/offsite events. This includes venue sourcing, contracts, audio visual, room configuration, catering, invitations, dcor, supplies, security, rentals, and storage. Create event proposals working with approved budgets. Reconcile invoices, and expenses, submit for timely payment. Assist in hiring, development, scheduling, and performance evaluations of the Coordinator. Assist lawyers, clients, staff, and visitors with requests for special arrangements or services, including transportation, restaurant, travel, and lodging. Ensure that all aspects of conference and event reservations are complete with relevant, accurate information to facilitate successful meetings and adjust as necessary to accommodate current and last minute changes. Become accustomed to the capability of each conference room, including seating capacity, AV equipment, etc. to ensure appropriate room reservation for meeting requirements.
Position Requirements: Bachelors degree or equivalent experience. Minimum of five years of prior event planning experience in a law firm or professional services environment. Proficiency in a range of computer software applications, databases, MSWord, MS-Excel, and MS-PowerPoint; familiarity with EMS, Teams, ON24, Zoom, Cvent, and Crowd Compass platforms. Ability to manage multiple projects while prioritizing work assignments. Position requires some early mornings, evenings, and weekends. May travel to on-site locations to manage all logistical aspects of a meeting. Strong customer service focus, event planning experience with an emphasis on organizational skills, taking initiative and strong attention to detail. Excellent interpersonal and written communication skills. Working knowledge of Word, Excel and PowerPoint. General knowledge of audio-visual systems to allow basic set up for microphones and other technology used to support meetings. Salary is commensurate with experience.