office Administrator

Job Brief:

An Administrator provides office support to either an individual or team and is vital for the smooth-running of a business. Their duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Additionally, administrators are often responsible for office projects and tasks, as well as overseeing the work of junior admin staff.


Responsibilities:

• Audits/processes travel expense claims.
• Handles mileage reimbursement requests for supervision travel.
• Maintains accounts payable and accounts receivable records.
• Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
• Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
• Handles event planning for meetings, professional development, and other department initiatives.
• Drafts reports and correspondence.
• Orders supplies and equipment; maintains service contracts on office equipment.
• Ensures travel authorizations, accommodations, and conference registrations for employees
• Performs other related duties as assigned
• Diary management and arranging appointments, booking meeting rooms and conference facilities
• Data entry (sales figures, property listings etc.)
• General office management such as ordering stationary
• Organising travel and accommodation for staff and customers
• Arranging both internal and external events

Skills Required:

• 2+ years’ business administration and contract management experience required
• Ability to maintain work flow in a fast-paced environment
• Willing to work with all levels of internal management and utilize internal resources
• Exceptional interpersonal communication skills