Coord 3, Quality Document Sys Mgmt

Description:

Onsite role
Pay rate $20 - $23/hour depending on experience
1st shift Approximately 8am - 5pm with some flexibility
The Documentation Specialist is responsible for updating, routing, and release of all controlled documents in site Enterprise Resource Planning system (SAP ECC 6.0). Providing documentation support to Manufacturing, Quality Assurance, and Maintenance and data entry into the site safety, environmental, and calibration management systems. Additionally, role will serve as a receptionist for visitors to the site and as a backup to the site Administrative Coordinator.



Must be able to work independently, with little or no supervision, and prioritize daily workload based on business needs. Must possess good written and verbal communication skills, be analytical, detail oriented, and able to handle constantly changing priorities.



Job Description



Responsibilities:



Responsible for updating, routing, and release of all controlled documents in site Enterprise Resource Planning system (SAP ECC 6.0):

Departmental Instructions

Standard Operating Procedures

Manufacturing Formulas

Assay Data Records

Internal Testing Procedures

Forms

Protocols



Responsible for tracking of all controlled documents (examples):

Master index of all documents

Procedure Review Lists

Document Reference Spreadsheet

SAP ECC 6.0 Control Log



Data entry into the site calibration management system (Blue Mountain Regulatory Asset Manager)

Effective use of Microsoft Office to develop presentations, create documents, and input and analyze data

Support leadership as required for special projects and assignments

Functions as receptionist, answering incoming calls and greeting visitors and contractors

Responsible for creating associate badges and visitor badges

Responsible for training associates on use of SAP ECC 6.0

Responsible for creating IT and SAP service tickets

Will maintain associate phone lists



Will serve as a backup for the Administrative Coordinator which may include filing, faxing, preparing mail, printing documents related to shop orders, creating reports, and maintaining records.



Knowledge and Skills:



Expertise with Microsoft applications (Word, PowerPoint, Excel, Outlook)

Effective organization, planning, and interpersonal skills

Ability to maintain confidentiality with sensitive information

Must possess customer service and support skills

Good learning agility and the ability to anticipate future needs

Strong interpersonal skills and demonstrated capability of working on multiple projects at one time.

Ability to deal with unresolved situations, frequent changes, delays, and unexpected events



Education and Experience:

High School Diploma or equivalent is required.

Three to five years related experience

Microsoft Office application experience, specifically Word, Excel and PowerPoint

Proven attention to detail

Strong organizational and planning skills

Excellent interpersonal, written, and oral communication skills

Physical Requirements:

Frequently required to operate a computer, file, and retrieve written documents. The physical demands may also include, but are not limited to, standing, sitting, walking, lifting up to 20 pounds, carrying, reaching, kneeling, and crouching.