Executive Assistant (f/m/d)

Graz, Parttime or Fulltime

Why Metaloop

We are Metaloop - one of Austrias fastest-growing startups, venture-backed by Statkraft Ventures, FJ Labs, Gisbert R hl, Fil Rouge and startup300. We are digitizing the scrap metal market. You'll be joining a fast-growing, thriving, collaborative team that's working on a huge opportunity.

We have the ambitious mission to build a digital platform that has a global impact on the scrap metal market, changing its inefficient processes through technology and creating a sustainable future. You would be joining a team that has a lot of experience in building companies and in the scrap metal industry. We are international (our team comes from 18 different nations) and we move fast.

About the job

Are you highly organized and solution-oriented? Do you love to communicate with various departments and stakeholders? Are you up for supporting our founder and CEO to achieve his goals and taking care of his time blockers? Do you bring some administrative experience, a solid background in economics and the ambition to succeed in a fast-paced environment that operates around the clock? If that's you, this Executive Assistant position at Metaloop is a perfect fit for you.

As Executive Assistant, you'll need to adapt to new challenges and tasks every day. These might seem simple and small and sometimes huge and hard to solve. You strive to make a positive impact for your Executive from day one with a long-term perspective. You go about your job with a "Bring it on!" mentality - you solve problems intuitively, find quick and constructive solutions and prioritize your own and your Executive's projects with security. You love to be challenged and don't shy away from direct feedback and high workloads. You are willing to commit the time to get the job done.

Your Executive

You will be the right hand of Alexander Schlick - founder and CEO of Metaloop, formerly Schrott24. He is an expert in scrap metal & the recycling industry. You will have the chance to tap into his knowledge about the industry and his metal trading network. You will work with a highly energetic, charismatic and ambitious pioneer in the field and will be challenged to manage upwards to improve efficiency, keep up with his speed and innovative thinking and team up for even more scalable growth.

Tasks

About the candidate

• You are service-oriented and provide high-quality support to your Executive with small tasks and projects of bigger responsibility.
• You are a gate-keeper in managing your Executives time and workload as well as fostering his relationships with internal and external stakeholders.
• You are flexible, stress-resistant and you exercise independent judgment with minimal direction from your Executive.
• You can operate in a technical environment and thrive in fast-paced, agile and data-driven environments.
• You are confident in presenting and defending your solutions.
• You handle confidential information with integrity.

Responsibilities

• Managing your Executives calendar, including arranging meetings, appointments and other relevant events.
• Handling emails, phone calls and other communication for the CEO.
• Researching and booking transportation and accommodation for any necessary travel (private and work-related).
• Filing and tracking any needed expenses, receipts or invoices.
• Draft sensitive correspondence and documents for and on behalf of your Executive.
• Attending meetings or networking events as needed.
• Assist with data administration and web-based research.

Requirements

Requirements

• 3-5 years experience as an Executive Assistant, Personal Assistant or Management Consulting background.
• Proficient in GSuit, Excel, Powerpoint and curious with new digital tools.
• Great written and verbal communication in German and English.
• Experience with project management.
• Startup experience or mentality is a plus.

We value

• Persistence and perseverance - you want to progress as an Executive Assistant with no plans to take the next exit on your career path.
• Attention to detail and thorough delivery of exceptionally high-quality work - no matter if in regard to choosing a gift for the family or presenting for a big deal.
• Flexibility and availability to take on tasks - in this position you are wrong if you think life and work are two separate things.

Benefits

What we can offer

• Deep insights into the scaling and strategic positioning of an international startup.
• Work in an international, fast moving and motivated team.
• Flexible working in alignment with the work schedule of your Executive - on site at our phenomenal 240m loft office with a huge terrace and view over Graz. Remote work or home office possible in agreement with your Executive.
• Access to our internal L&D platform with 10000+ courses for professional and personal growth.
• Great fun & events (yearly company retreat abroad, Pizza&Beer at the office, celebrations and team building)
• Free drinks, fruits and snacks.
• Competitive salary, according to experience and dedication between 35.000,- and 70.000.- gross per year.

Come and help create the antidote to a hugely analog and inefficient market, by redesigning from the ground up to delight customers and bring the global marketplace online.

Recruitment process

• Initial screening call with our People & Culture Facilitator Manuela
• Interviews with our Founders and CEOs Alexander & Jan.
• Meet and greet with the wider team and get an impression on the job.