Foundation Relations Project Manager

• Manage all operations, activities, milestones and logistics for a portfolio of projects focused on identification, cultivation, solicitation, and stewardship.
  
• Develop and maintain strong, trusting relationships with administrative and clinical leaders across the organization.
  
• Staff and manage planning for high level internal strategy meetings and funder meetings/site visits from conception to follow-up.
  
• Attend and participate in meetings with funders, investigators, and administrative and clinical leaders on behalf of the Sr. Director, FRGG as needed.
  
• Craft high level materials (e.g., decks, correspondence) independently. Edit and proofread written materials and verify the validity of data and documents contained therein prior to dissemination/submission.
  
• Develop and implement systems and initiatives that advance cultivation and stewardship of institutional funders.
  
• Approach all projects, meetings, and requests in a forward thinking manner; plan ahead to ensure projects assignments are properly managed, and ensure sufficient time for preparatory work and meetings to be completed; drive internal and external partners to move projects forward on time.
  
• Proactively manage changes in project scope, identify and mitigate issues and delays, and communicate project progress and updates to team members and stakeholders.
  
• Manage engagement and communication with vendor that conducts prospect identification and research.
  
• Define project scope, goals and deliverables in collaboration with Sr. Director of FRGG.
  
• Research and identify new potential funding sources (government, foundation and industry) and solicit support for new and ongoing clinical initiatives, education programs and research. Responsible for generating new opportunities for BMC and capturing several million dollars of grant support for BMC annually.
  
• Manage all operations, activities, milestones and logistics for a portfolio of projects.
  
• Lead the preparation of foundation grant proposals, including writing letters of inquiry, concept papers, and proposals; developing budgets and budget justifications; preparing collateral materials; and ensuring compliance with award requirements. Strategize with investigators and program leaders, as appropriate, about proposal design.
  
• Seek and obtain materials and information necessary to prepare proposals and reports (e.g., job descriptions, salary requirements, and project descriptions).
  
• Coordinate with BMC Sponsored Program Administration staff to ensure compliance with pre-award and post-award internal policies. Interface with Legal to ensure compliance with all laws and BMC policies.
  
• Build and refine grant cycle initiatives (e.g., tracking each phase) with thoughtful intention while aligning with Development and hospital strategy. Improve upon new and existing systems by working collaboratively across the FRGG team.
  
• Track NXT prospecting and cultivation actions related to highest priority foundations and other institutional funders to ensure timely progress and touchpoints.
  
• Collaborate closely with Development Operations to leverage the functionality of NXT to maximize cultivation and stewardship.
  

Requirements

• Detail oriented and able to perform well under deadline while managing multiple tasks/projects effectively and efficiently.
  
• Curiosity and continuous improvement mindset coupled with strong analytical and problem-solving skills, and flexibility.
  
• Ability to work both independently and in a team-oriented, collaborative environment.
  
• Superior written and verbal communication skills; must effectively communicate in a highly professional manner and have comfort working with all levels of internal management and staff, as well as with outside clients and vendors.
  
• Strong interpersonal skills to elicit cooperation from a wide variety of sources, including management and other departments.
  
• Ability to problem-solve, triage, independently make decisions, and prioritize tasks in a deadline-driven environment.
  
• Desire to learn and implement knowledge across assigned tasks and workflow.
  
• Ability to pick up on and interpret nuances in conversations and correspondence.
  
• Positive attitude and eagerness to own all aspects of a project.
  
• Ability to manage up; comfort sharing perspective and analyses.
  
• Proficiency with Microsoft Office, including PowerPoint, Excel, Word, Access, Outlook; knowledge of Blackbaud or other funder management platforms.