Secretary

We are one of the leading professional service providers in the region. They are looking to expand their support team and have introduced a new position of a Compliance Administrator & Executive Assistant for our Bahrain Office.

Job Description

Responsibilities:

Support multiple relationship managers and/or product specialists at the same time

Arrange for meetings internally and externally with clients and other contacts

Perform secretarial duties that include, but are not limited to:

Managing the calendar, preparing communications, and telephone reception

Preparing travel arrangements (e.g., flight and hotel reservations, visa applications, transportation, etc.) and file expense reports, filing, document copying

Maintain information in the CRM and other systems as requested by PRM team members, such as recording and updating client contact information, entering call notes for meetings with clients, updating client communication preferences and bank preferences, etc.

Receive and guide visiting clients, shareholders, directors, and senior staff

Assist in preparation and coordination of various roadshows with the senior management, investment teams.

Learn the systems and processes used by the PRM team and be able to respond or satisfy RM/client queries.

Assist in the processing of KYC requirements

Provide backup administrative and secretarial support for any other team within PRM in cases whereby one or more assistants may not be in the office

Undertake special projects, as required

Perform additional administrative / compliance duties that may be assigned from time to time

Requirements

The successful candidate for the role would have :

Minimum of 3 years of experience working with a Relationship Manager (in compliance administration)

The candidate needs to be based in Bahrain and have experience working within the Financial service/ banking industry

Effective communication and organizational skills

Ability to work proactively and take on responsibilities

Ability to work under pressure

Well experienced in Stakeholder management