Purchase supplies and equipment as authorized by management.
Monitor office supply levels and reorder as necessary
Tag and monitor fixed assets
Pay supplier invoices in a timely manner
Take all reasonable discounts on supplier invoices
Pay any debt as it comes due for payment
Monitor debt levels and compliance with debt covenants
Issue invoices to customers
Collect sales taxes from customers and remit them to the government
Ensure that receivables are collected promptly
Record cash receipts and make bank deposits
Conduct a monthly reconciliation of every bank account
Conduct periodic reconciliations of all accounts to ensure their accuracy
Maintain the petty cash fund
Issue financial statements
Provide information to the external accountant who creates the company’s financial statements
Assemble information for external auditors for the annual audit
Calculate and issue financial analysis of the financial statements
Maintain an orderly accounting filing system
Maintain the chart of accounts
Maintain the annual budget
Calculate variances from the budget and report significant issues to management
Comply with local, state, and federal government reporting requirements
Process payroll in a timely manner
Provide clerical and administrative support to management as requested manner.
You will:
Receives, approves, and, when necessary, investigates client's accounts payable invoices.
Codes payable for accounts payable clerks to input.
Communicates (both in verbal and written form) with clients, client suppliers, vendors, and banking contacts.
Keeps track of company assets.
Handles client mail.
Prepares appropriate schedules and reports as requested by clients and partners.
Deposits accounts receivables into client bank accounts.
Handles company payroll.
Handles investments.
Assists accountants on tax return preparation.
Performs other duties as assigned from time to time by accountants or partners.
Job Requirements
Graduate of any Commerce School/College.
A fluent level of English.
An ability to work quickly and accurately.
Good concentration.
An eye for detail.
An ability to work to deadlines.
Good computer skills (especially with databases and financial software).
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